Sr. Grants & Contracts Analyst
Company: Johns Hopkins University
Posted on: January 17, 2020
General Summary/Purpose:The Sr. Grants and Contracts Analyst will
coordinate activities for the Department of Environmental Health
and Engineering (EHE). The position will coordinate all activities
related to sponsored funds management for more than 80% time with
specific responsibilities for preaward and post-award functions
that includes, but may not be limited to: proposal
preparation,submission, budget development, account maintenance and
oversight, billing/invoicing, reporting, compliance and close-out.
The duties and responsibilities for this position covers sponsored
funds and non-sponsored funds(general funds, gift/discretionary,
seed grants, internal awards and etc.). The primary goal of this
position is to ensure timely, effective and efficient functioning
of sponsored funds and activities.Specific Duties &
- Partner with and act as final point of contact with
departmental faculty and/or budgetary staff and the Office of
Research Administration (ORA, i.e., JHURA or Divisional Office)
toward the planning and development of application submissions to
various federal offices, private agencies/foundations and
- Create and review all sponsored project proposals for the
- Review documentation to ensure compliance with institution,
government and other sponsored regulations. Understand and utilize
institutional policies for pre-award grant process and sponsor
guidelines. Review agencys announcements to ensure that compliance
issues are met.
- Responsible for the timely preparation of the proposal budget
for Principle Investigators Review.
- Provide Principal Investigators with instruction, preparation
assistance and support related to grant application procedures.
This may include but is not limited to letters of intent,
Sub-awardee documentation, cost sharing forms, current and pending
forms, bio-sketches, and other sponsor required documentation.
- Serve as liaison between research units, central offices and
- Review budgets and related justification for appropriateness
and completeness of content.
- Provide groundwork for subcontract negotiations. Gathering all
required documentation for subcontract proposals and negotiations,
including checking for Hopkins-friendly contract language
prototypes, and even mathematical corrections to subcontract
proposals from other institutions.
- Create detailed budget in both institution and sponsoring
agency format. Make comparisons between the budget detail and
budget justification for consistency purposes.
- Ensure compliance in all other areas related to grant and
contract management, including sponsoring organization guidelines,
internal protocols, accurate protocol information within grant
documents, conflicts of interest, etc.
- Review all sponsored project proposals for assigned faculty
prior to them being forwarded to the Sr. Administrative Manager and
ORA for signature. Review involves accuracy, content, adherence to
all relevant guidelines.
- Manage all assigned grant submissions to ensure timeliness and
accuracy. Submitting proposal documentation through the COEUS
system for review by the Sr. Administrative Manager and the central
Research Administration Office.
- Responsible for maintaining the departments electronic database
system containing all documentation for submitted proposal
- Assure that animal and/or human subject protocols are met, if
- Maintain ongoing updates and communications related to current
grants and contracts, this includes regular auditing and reporting
to principal investigators on financial status of grants, contracts
and discretionary accounts. Also provide relevant updates and
reports to departmental leadership, as needed.Post Award:
- Manage related post-award processes, including award setup,
review, account setup and verification.
- Ensure that post-award responsibilities are completed,
including budget distribution, account reconciliation, e-form
setup, effort reporting, cost transfers, paying invoices and
paperwork finalization related to subcontract setup.
- Monthly review of control salary, faculty sponsored salary,
sponsored deficit report, unbilled sponsored revenue report. Taking
action as necessary to resolve any issues.
- Quarterly review of departmental dashboard report. Reviewing
departments performance metrics, sharing report with entire
financial staff team, and offering suggestions to ensure improved
- Review and approval of charges on all sponsored accounts to
ensure expenditures are allowable/allocable/reasonable and that it
meets audit requirements.
- This includes approving travel reimbursements and reviewing
account balances prior to orders being submitted on both sponsored
and some non-sponsored accounts.
- Analyze/interpret complex financial data and develop reports as
- Handle all aspects of sponsored projects closeout such as
following up with faculty about progress reports, invention
reports, patents, cost overrun transfers, and creating account
reconciliation reports for final financial reports.
- Handle all updates and adjustments for faculty salaries. This
includes creating and maintaining detailed salary spreadsheets in
addition to processing payroll documents (i.e., ISRs and
- Responsible for pre-reviewing effort forms for faculty and
- Oversee and direct all aspects of complex award management
activities and provide oversight to other employees, including
monitoring and managing accounts, audits, evaluation and
- Provide information and direct assistance required to complete
grant and contract closeouts.
- Ensure that all closeouts handled by other members of the
Grants & Contracts Team have been handled appropriately.Leadership:
- Serve as backup for the Sr. Administrative Manager and other
staff members as needed.
- As necessary, train other departmental personnel on policies
and procedures regarding financial systems (SAP), grants, contracts
and other assignments.
- Assist/create procedural guides to be used by departmental
staff to ensure compliance with departmental, university, federal,
and sponsored policies.
- Participate and/or lead various meetings within the department
and for the WSEs Research Analyst Group.
- Take the lead in overseeing, updating and maintaining the
departments grants & contracts shared drive. This includes creating
and/or updating how to documents as required. Maintaining the
departments shared drive is a very important task since all grants
and contracts info is stored electronically.
- Act as departmental liaison with the Research Administration
Office, collaborating departments, sub-awardees, and sponsoring
agencies.Minimum Qualifications (mandatory):
- Bachelors degree required.
- 4 years of related experience in sponsored research, finance or
- Additional education may substitute for required experience and
- experience may substitute for required education, to the extent
permitted by the JHU equivalency formula.JHU Equivalency Formula:
18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.Preferred Qualifications:Work experience in
a research, academic or university environment preferred.Knowledge
of SAP preferred. Proficiency in COEUS and JAWS/SWIFT.Special
Knowledge, Skills, and Abilities:Knowledge of accounting and
budgeting theory and practices required.Thorough knowledge and
understanding of JHUs accounting system and related fiscal offices
preferred.Ability to make independent judgments routinely.Ability
to work with flexibility on several tasks simultaneously and to
meet various concurrent deadlines.Thorough knowledge of external
Federal guidelines/procedures for grants and contracts, including
NIH, NSF, DOD and NASA.Ability to interpret financial reports.
Strong organizational skills, analytical and problem solving
abilities and attention to detail required.Must have strong
communication skills, both oral and written and be able to maintain
confidentiality.Must effectively interact with all levels of JHU
employees.Technical Qualifications or Specialized Certifications:
- Proficiency in Microsoft Office Suite. Intermediate level in
Excel required, advanced level preferred.
- Familiarity with shared drives and database work a plus.
- Strong computer skills is a requirement for this
- Partially oversee the Budget Analyst position.Classified Title:
Sr. Grants & Contracts AnalystRole/Level/Range: ATP/04/PDStarting
Salary Range: $59,280 to $81,435 annuallyEmployee group: Full
TimeSchedule: M-F, 8:30 a.m. - 5:00 p.m.Exempt Status:
ExemptLocation: 01-MD:Homewood CampusDepartment name: 10001491-Dept
of Environmental Health and EngPersonnel area: Whiting School of
EngineeringThe successful candidate(s) for this position will be
subject to a pre-employment background check.If you are interested
in applying for employment with The Johns Hopkins University and
require special assistance or accommodation during any part of the
pre-employment process, please contact the HR Business Services
Office at firstname.lastname@example.org . For TTY users, call via Maryland
Relay or dial 711.The following additional provisions may apply
depending on which campus you will work. Your recruiter will advise
accordingly.During the Influenza ("the flu") season, as a condition
of employment, The Johns Hopkins Institutions require all employees
who provide ongoing services to patients or work in patient care or
clinical care areas to have an annual influenza vaccination or
possess an approved medical or religious exception. Failure to meet
this requirement may result in termination of employment.The
pre-employment physical for positions in clinical areas,
laboratories, working with research subjects, or involving
community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the
Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella
vaccines; or antibody status to these diseases from laboratory
testing. Blood tests for immunities to these diseases are
ordinarily included in the pre-employment physical exam except for
those employees who provide results of blood tests or immunization
documentation from their own health care providers. Any
vaccinations required for these diseases will be given at no cost
in our Occupational Health office.Equal Opportunity EmployerNote:
Job Postings are updated daily and remain online until filled.EEO
is the LawLearn
Opportunity Employer:Johns Hopkins University is an equal
opportunity employer and does not discriminate on the basis of
race, color, gender, religion, age, sexual orientation, national or
ethnic origin, disability, marital status, veteran status, or any
other occupationally irrelevant criteria. The university promotes
affirmative action for minorities, women, disabled persons, and
Keywords: Johns Hopkins University, Baltimore , Sr. Grants & Contracts Analyst, Accounting, Auditing , Baltimore, Maryland
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