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Budget Assistant

Company: Johns Hopkins University
Location: Baltimore
Posted on: February 16, 2020

Job Description:

General Summary/Purpose:The Budget Assistant will provide support to faculty, staff and students in the Berman Institute. The position will be responsible for processing accounts payable transactions and performing basic monthly reconciliation of accounts. This position will monitor and complete purchases, process routine financial transactions, and enter basic financial data into University systems.Specific Duties/Responsibilities:

  • Enter accounts payable transactions into the SAP system in a timely and accurate manner.
  • Ensure completeness and accuracy of documentation according to University policy.
  • Process non-purchase order invoices, credit memos, down payments, recurring entries, and wire transfers.
  • Process trip approvals (as necessary), travel advances, reimbursements prior to and after travel, and local travel reimbursements in accordance with JHU and Federal Guidelines.
  • Track documents from creation to payment and trouble shoot any problems that may occur.
  • Process shopping carts in SAP, track purchasing orders, create good receipts and ensure that staff and faculty receive goods that they have ordered.
  • Create new vendors in SAP as needed.
  • Process Independent Contractor shopping carts and payments.
  • Obtain and use appropriately the University Procurement Card. Follow established University and Departmental guidelines for using and reporting on the Procurement Card.
  • Obtain, distribute, monitor, and reconcile logs for gift cards on a monthly basis
  • Make routine travel and hotel arrangements.
  • May assist with typing correspondence, manuscripts, grant proposals, PowerPoint presentations and filing.
  • Fast paced often stressful environment.
  • Other duties as assigned.Minimum Qualifications:
    • High School Diploma/GED and two year experience.
    • Related coursework at the college level may substitute for experience to the extent permitted by the JHU equivalency formula.Preferred Qualifications:
      • Experience using SAP systems preferred.
      • Experience using MS Excel, WordSpecial Knowledge, Skills, and Abilities:
        • Strong organizational skills, analytical and problem-solving abilities and attention to detail.
        • Proven customer service skills.
        • Must possess strong organizational skills, analytical and problem-solving abilities and attention to detail.
        • Must be able to maintain confidentiality.
        • Must be able to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
        • Ability to work within a team environment.Classified Title: Budget AssistantRole/Level/Range: ATO 37.5/02/ODStarting Salary Range: $15.26 - $21.00/hourEmployee group: Full TimeSchedule: M-F, 8:30 - 5:00Exempt Status: Non-ExemptLocation: 04-MD:School of Medicine CampusDepartment name: 10000153-Bioethics InstitutePersonnel area: Academic and Business CentersThe successful candidate(s) for this position will be subject to a pre-employment background check.If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711.The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.Equal Opportunity EmployerNote: Job Postings are updated daily and remain online until filled.EEO is the LawLearn more:https://www1.eeoc.gov/employers/upload/eeocselfprint_poster.pdfEqual Opportunity Employer:Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.

Keywords: Johns Hopkins University, Baltimore , Budget Assistant, Accounting, Auditing , Baltimore, Maryland

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