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Receptionist/Accounting Support

Company: Vision Technologies, Inc
Location: Glen Burnie
Posted on: June 25, 2022

Job Description:

The Receptionist provides World Class Customer Service as the first contact with the company. In addition, the position manages various administrative and accounting tasks and will work with all departments to ensure compliance objectives are met. -Reports to: Controller

Maintains the front lobby of the Glen Burnie, MD office as a World Class Business environmentResponds to all incoming phone calls providing 100% customer satisfactionEnsures all visitors have completed the proper forms, including COVID questionnaire, and follow the visitor check-in process prior to meeting with the Vision teammate.Sort and distribute incoming mailPostmark outgoing mail as and when requestedCreate Priority Mail & FedEx shipping labels as and when requestedSupport operation team travel scheduling in a timely and cost-effective mannerEnsure all food is ordered in a timely and cost-effective manner, for meetings, when applicableCoordinate with HR & Managers to order flowers in a timely and cost-effective manner, when applicableSubmits Executive Team's expense reports through Concur system following all audit requirements.Maintain postage meter & mailing suppliesLog all incoming checks; provide to ARScan all invoices received by mailCode and submit expense reports for all corporate travel chargesCoordinate with Insurance Company to obtain required Certificates of Insurance (COI) when required.Ensure all processes are documented and up to date.

Minimum of 3-5 years' experience as a receptionist, Accounting Clerk or General BookkeepingExperiencing answering and routing inbound phone callsExcel and Word software experienceStrong problem-solving/troubleshooting skillsAttention to detail and excellent communication and interpersonal skills -Physical Demands:The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position which sometimes includes lifting objects over 20 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. -Job Type: Full-time - Hourly. May be required to work additional hours and/or weekends, as needed, to meet assigned workload. -Location: Glen Burnie, MD office -Vision Technologies is an equal opportunity employer: disability/veteran

Keywords: Vision Technologies, Inc, Baltimore , Receptionist/Accounting Support, Accounting, Auditing , Glen Burnie, Maryland

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