Grants & Contract Analyst
Company: The Johns Hopkins University
Posted on: November 26, 2022
Press Tab to Move to Skip to Content Link We are seeking a
Grants & Contract Analyst who will provide dedicated professional
level sponsored funds management for more than 80% of time with
specific responsibility for pre-award and post-award functions that
include, but may not be limited to: proposal preparation,
submission, budget development, account maintenance and oversight,
billing/invoicing, reporting, compliance, and closeout. Works
independently on a variety of grants/contracts that range from
simple to moderately complex. While this role may assist with some
aspects of non-sponsored funds, the primary goal of this position
is to ensure timely, effective and efficient functioning of
sponsored funding. This is an exempt position.
Job Scope/Complexity: Will work independently the majority of the
time, with support from Principal Investigator (PI) and/or
senior/management level grants & contract professionals on
increasingly more complex grants/contracts. Will provide standard
professional administrative level guidance on protocols,
regulations and guidelines to PI and other scientific/research
professionals within the department. May interact with external
research/administrative professionals.Types of sponsored awards for
which the position is responsible: This role functions at an
intermediate level, with responsibility for independent management
of simple to moderately complex grants/contracts, including those
from NIH, NSF, DOD and NASA. These grants, contracts and awards may
involve detailed budgets, subawards and special instructions in
RFA, career awards, training awards, multi-project grants, complex
Foundation grants, subawards from other institutions on their
federal pass-through grants and Pharmaceutical company clinical
trials.Specific Duties & Responsibilities
- Partner with departmental faculty and/or budgetary staff and
the Office of Research Administration toward the planning and
development of application submissions to various federal offices,
private agencies/foundations and commercial companies.
- Understand and utilize institutional policies for pre-award
grant process and sponsor guidelines.
- Review all sponsored project proposals for assigned faculty
prior to them being forwarded to the Grants & Contracts Manager and
ORA for signature. Review involves accuracy, content, adherence to
all relevant guidelines.
- Provide instruction, preparation assistance and support related
to grant application procedures.
- Serve as liaison between research units, central offices and
- Review budgets and related justification for appropriateness
and completeness of content. Ensures that all applicable and
indirect costs have been applied. May also provide groundwork for
- Ensure compliance in all other areas related to grant and
contract management, including sponsoring organization guidelines,
internal protocols, accurate protocol information within grant
documents, conflicts of interest, etc.
- Manage all assigned grant submissions to ensure timeliness and
- Maintain ongoing updates and communications related to current
grants and contracts, this includes regular auditing and reporting
to principal investigators and departmental leadership. Assist with
closeouts as needed.
- Coordinate the process of setting up awards in designated
department/division after grant number is assigned, including
reviewing award, verifying award set-up and ensuring personnel is
- Ensure that post-award responsibilities are completed,
including budget distribution, account reconciliation, e-form
setup, effort reporting, cost transfers, paying invoices and
paperwork finalization related to subcontract setup.
- Conduct complex award management activities and provide
oversight to other employees, including monitoring and managing
accounts, audits, evaluations and reporting.
- Provide information and direct assistance required to complete
contract and grant closeouts.
Special Knowledge, Skills & Abilities
- Knowledge of accounting and budgeting theory and practices
required. Thorough knowledge and understanding of The Johns Hopkins
University accounting system and related fiscal offices
- Ability to make independent judgments and to act on decisions
on a daily basis.
- Ability to work with flexibility on several tasks
simultaneously and to meet various concurrent deadlines.
- Knowledge of external Federal guidelines/procedures for grants
and contracts, including NIH, NSF, DOD and NASA.
- Bachelors Degree required.
- Two years of administrative/budgeting experience.
- Additional education may substitute for required experience and
additional related experience may substitute for required
education, to the extent permitted by the JHU equivalency
formula.*Successful completion of the Research Administration
Training Program (13-15 months) is equivalent to two years of
relevant experience for this position. If an employee does not
successfully complete the program, no additional experience will be
Classified Title: Grants & Contract Analyst
Starting Salary Range: $52,230-$71,890 Annually (Commensurate with
Employee group: Full Time -
Schedule: Monday to Friday 8:30-5 -
Exempt Status: -Exempt -
Location: Hybrid/Homewood Campus -
Department name: Ralph S O'Connor Sustainable Energy Inst
Personnel area: Whiting School of Engineering -Please refer to the
job description above to see which forms of equivalency are
permitted for this position. If permitted, equivalencies will
follow these guidelines:
*JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a
pre-employment background check.The Johns Hopkins University values
diversity, equity and inclusion and advances these through our key
strategic framework, the JHU Roadmap on Diversity and Inclusion
.Equal Opportunity EmployerAll qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, or status as a protected veteran.EEO is the
Accommodation InformationIf you are interested in applying for
employment with The Johns Hopkins University and require special
assistance or accommodation during any part of the pre-employment
process, please contact the Talent Acquisition -Office at
email@example.com . -For TTY users, call via Maryland Relay or
dial 711. -For more information about workplace accommodations or
accessibility at Johns Hopkins University, please visit
accessibility.jhu.edu .Johns Hopkins has mandated COVID-19 and
influenza vaccines, as applicable. Exceptions to the COVID and flu
vaccine requirements may be provided to individuals for religious
beliefs or medical reasons. Requests for an exception must be
submitted to the JHU vaccination registry. For additional
information, -applicants for SOM positions should visit
all other JHU applicants should visit
.The following additional provisions may apply, depending on
campus. -Your recruiter will advise accordingly.The pre-employment
physical for positions in clinical areas, laboratories, working
with research subjects, or involving community contact requires
documentation of immune status against Rubella (German measles),
Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and
documentation of having received the Tdap (Tetanus, diphtheria,
pertussis) vaccination. This may include documentation of having
two (2) MMR vaccines; two (2) Varicella vaccines; or antibody
status to these diseases from laboratory testing. Blood tests for
immunities to these diseases are ordinarily included in the
pre-employment physical exam except for those employees who provide
results of blood tests or immunization documentation from their own
health care providers. Any vaccinations required for these diseases
will be given at no cost in our Occupational Health office.Note:
Job Postings are updated daily and remain online until filled.
Keywords: The Johns Hopkins University, Baltimore , Grants & Contract Analyst, Accounting, Auditing , Baltimore, Maryland
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