Company: Johns Hopkins University
Posted on: January 27, 2023
We are seeking a Contract Administrator. The Contract Administrator
reports to the Senior Director of Finance and Administration for
Johns Hopkins Public Safety (JHPS). This position will be
responsible for preparing, examining, analyzing, negotiating, and
revising contracts that involve the purchase or sale of goods or
services. This includes equipment, materials, supplies, staffing or
products. The position handles contract administration, including
review of commercial and legal terms, supporting reporting,
billing, monitoring and compliance with contract terms.
Specic Duties & Responsibilities
- Works in partnership with JHU/JHH legal to oversee the legal
terms (e.g., indemnity clause) and the preparation and revision of
contracts that involve the purchase or sale of goods and
- Works closely with the appropriate Purchasing Department (JHU
or JHHS) and participates in negotiating, managing, and ensuring
compliance with all relevant commercial terms of the contract
(e.g., price, contract period)
- Develops practical and eective contract governance and
administration policies, processes, procedures and work
instructions for JHPS.
- Develops standardized contract template libraries to be used
for re-occurring purchases. Negotiates contract terms and
- Prepares contract briefs and revisions summarizing contractual
requirements to ensure contract execution in accordance with
- Tracks authorizations and correspondence.
- Maintains detailed and organized les including audit les for
each contract which will include original contract, all
correspondence, changes/deviations, amendments, clarications,
- Prepares contract change, cancellation and other notices as
- Ensures contractors are in compliance with legal requirements,
owner specications and government regulations.
- Conducts on-going training for key stakeholders on the contract
administration process, policies and technologies.
- Administers surveys, prepares reporting and other data
collection and metrics compilation activities.
- Supervise the Logistics and Supply Operations Unit.
- Ensure compliance with Johns Hopkins Procurement policies for
all Public Safety purchases.
- Ensure a proper inventory is maintained by the Logistics and
Supply Operations Unit.
Special Knowledge, Skills & Abilities
- Requires strong contract clause and policy writing abilities in
a procurement environment including knowledge of commercial
contract terms and conditions, statements of work, acceptable
clause modications and alternative fallback positions, plus
advanced skill set in MS Word.
- Requires the ability to earn and retain the respect of Legal
and Procurement professionals.
- Communicates eectively with and wins cooperation from personnel
at all levels of the organization.
- Must be able to complete tasks with informal authority.
- Must have exceptional written and verbal communication, time
management and interpersonal skills.
- Must be able to achieve demanding deadlines without requiring
- Must be able to re-order project priorities on short notice and
adapt to changing requirements.
- Prefer experience with contract database technologies.
- Prefer strong stand-up training and presentations skills, plus
advanced presentation software skills.
- Customer Service Orientation: Knowledge of principles and
processes for providing customer and personal services. This
includes customer needs assessment, meeting quality standards for
services, and evaluation of customer satisfaction.
- Collaboration: Works effectively and constructively with
others, shares time, energy and knowledge with others to ensure
they can succeed.
- Time Management: Ability to manage competing, high priority
demands, prioritizing workload, managing projects and multiple
responsibilities against strict deadlines.
- Relationship Building: Maintains and fosters relationships
within, across, and external to organizational boundaries.
- Conflict Resolution: Strong persuasion and conflict resolution
skills. Ability to remain calm and professional under stress and
during emotionally difficult employee matters.
- Inclusion: Demonstrates awareness and respect of cultural and
individual values; appreciates and leverages the strengths of
others to accomplish goals.
- Problem Solving: Applies critical-thinking skills to solve
problems by generating, evaluating, and implementing positive
- Organization Knowledge: Understands the vision, mission, and
values of an organization in order to achieve success.
- Effective Communicator: Provides regular, consistent, and
meaningful information; listening carefully to others and ensures
messages are understood.
- Management Capabilities: Knowledge of administrative and office
procedures and technology systems and workplace terminology.
- Lead with Integrity: Instills mutual trust and confidence,
creates a culture that fosters high standards of ethics, behaves in
a fair and ethical manner towards others.
- Must be able to remain in a stationary position 50% of the
- The ability to communicate information and ideas so others will
understand. Must be able to exchange accurate information in these
- The ability to observe details at close range (within a few
feet of the observer).
- This role routinely requires operation of a computer and other
office productivity machinery.
- Successfully complete a physical/health screening examination
by the Office of Occupational Health and Safety, which includes a
- Bachelor's Degree in Business Administration, Supply Chain
Management or related field.
- Minimum 5 years contract administration experience in complex
- Additional education may substitute for required experience and
additional related experience may substitute for required
education, to the extent permitted by the JHU equivalency
- Paralegal or Contract Administration certication is highly
Classified Title: Contract Administrator
Starting Salary Range: $51,210 - $70,480 (Commensurrate with
Employee group: Full Time
Schedule: Monday-Friday; 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: VP for Public Safety Office of
Personnel area: University Administration
This position must be worked from Baltimore, MD
This position does not offer sponsorship
Please refer to the job description above to see which forms of
equivalency may be permitted for this position. If permitted,
equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a
pre-employment background check.
The Johns Hopkins University values diversity, equity and inclusion
and advances these through our key strategic framework, the JHU
Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or status as a
EEO is the Law
If you are interested in applying for employment with The Johns
Hopkins University and require special assistance or accommodation
during any part of the pre-employment process, please contact the
Talent Acquisition Office at email@example.com. For TTY users,
call via Maryland Relay or dial 711. For more information about
workplace accommodations or accessibility at Johns Hopkins
University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as
applicable. Exceptions to the COVID and flu vaccine requirements
may be provided to individuals for religious beliefs or medical
reasons. Requests for an exception must be submitted to the JHU
vaccination registry. For additional information, applicants for
SOM positions should visit
all other JHU applicants should visit
The following additional provisions may apply, depending on campus.
Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas,
laboratories, working with research subjects, or involving
community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the
Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella
vaccines; or antibody status to these diseases from laboratory
testing. Blood tests for immunities to these diseases are
ordinarily included in the pre-employment physical exam except for
those employees who provide results of blood tests or immunization
documentation from their own health care providers. Any
vaccinations required for these diseases will be given at no cost
in our Occupational Health office.
Note: Job Postings are updated daily and remain online until
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Keywords: Johns Hopkins University, Baltimore , Contract Administrator, Accounting, Auditing , Baltimore, Maryland
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