Contract Administrator

Company: Johns Hopkins University
Location: Baltimore
Posted on: January 27, 2023

Job Description:

Contract Administrator
We are seeking a Contract Administrator. The Contract Administrator reports to the Senior Director of Finance and Administration for Johns Hopkins Public Safety (JHPS). This position will be responsible for preparing, examining, analyzing, negotiating, and revising contracts that involve the purchase or sale of goods or services. This includes equipment, materials, supplies, staffing or products. The position handles contract administration, including review of commercial and legal terms, supporting reporting, billing, monitoring and compliance with contract terms.

Specic Duties & Responsibilities

• Works in partnership with JHU/JHH legal to oversee the legal terms (e.g., indemnity clause) and the preparation and revision of contracts that involve the purchase or sale of goods and services
• Works closely with the appropriate Purchasing Department (JHU or JHHS) and participates in negotiating, managing, and ensuring compliance with all relevant commercial terms of the contract (e.g., price, contract period)
• Develops practical and eective contract governance and administration policies, processes, procedures and work instructions for JHPS.
• Develops standardized contract template libraries to be used for re-occurring purchases. Negotiates contract terms and conditions.
• Prepares contract briefs and revisions summarizing contractual requirements to ensure contract execution in accordance with company policy.
• Tracks authorizations and correspondence.
• Maintains detailed and organized les including audit les for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarications, payment schedules.
• Prepares contract change, cancellation and other notices as required.
• Ensures contractors are in compliance with legal requirements, owner specications and government regulations.
• Conducts on-going training for key stakeholders on the contract administration process, policies and technologies.
• Administers surveys, prepares reporting and other data collection and metrics compilation activities.
• Supervise the Logistics and Supply Operations Unit.
• Ensure compliance with Johns Hopkins Procurement policies for all Public Safety purchases.
• Ensure a proper inventory is maintained by the Logistics and Supply Operations Unit.
  
  
  
  Special Knowledge, Skills & Abilities
  
  • Requires strong contract clause and policy writing abilities in a procurement environment including knowledge of commercial contract terms and conditions, statements of work, acceptable clause modications and alternative fallback positions, plus advanced skill set in MS Word.
  • Requires the ability to earn and retain the respect of Legal and Procurement professionals.
  • Communicates eectively with and wins cooperation from personnel at all levels of the organization.
  • Must be able to complete tasks with informal authority.
  • Must have exceptional written and verbal communication, time management and interpersonal skills.
  • Must be able to achieve demanding deadlines without requiring constant follow-up.
  • Must be able to re-order project priorities on short notice and adapt to changing requirements.
  • Prefer experience with contract database technologies.
  • Prefer strong stand-up training and presentations skills, plus advanced presentation software skills.
    
    
    
    Competencies
    
    • Customer Service Orientation: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
    • Collaboration: Works effectively and constructively with others, shares time, energy and knowledge with others to ensure they can succeed.
    • Time Management: Ability to manage competing, high priority demands, prioritizing workload, managing projects and multiple responsibilities against strict deadlines.
    • Relationship Building: Maintains and fosters relationships within, across, and external to organizational boundaries.
    • Conflict Resolution: Strong persuasion and conflict resolution skills. Ability to remain calm and professional under stress and during emotionally difficult employee matters.
    • Inclusion: Demonstrates awareness and respect of cultural and individual values; appreciates and leverages the strengths of others to accomplish goals.
    • Problem Solving: Applies critical-thinking skills to solve problems by generating, evaluating, and implementing positive solutions.
    • Organization Knowledge: Understands the vision, mission, and values of an organization in order to achieve success.
    • Effective Communicator: Provides regular, consistent, and meaningful information; listening carefully to others and ensures messages are understood.
    • Management Capabilities: Knowledge of administrative and office procedures and technology systems and workplace terminology.
    • Lead with Integrity: Instills mutual trust and confidence, creates a culture that fosters high standards of ethics, behaves in a fair and ethical manner towards others.
      
      Physical Requirements
      
      • Must be able to remain in a stationary position 50% of the time.
      • The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
      • The ability to observe details at close range (within a few feet of the observer).
      • This role routinely requires operation of a computer and other office productivity machinery.
      • Successfully complete a physical/health screening examination by the Office of Occupational Health and Safety, which includes a drug screening.
        
        Minimum Qualifications
        
        • Bachelor's Degree in Business Administration, Supply Chain Management or related field.
        • Minimum 5 years contract administration experience in complex procurement environment.
        • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
          
          Preferred Qualifications
          
          • Paralegal or Contract Administration certication is highly desirable.
            
            Classified Title: Contract Administrator
            Role/Level/Range: ATP/04/PC
            Starting Salary Range: $51,210 - $70,480 (Commensurrate with experience)
            Employee group: Full Time
            Schedule: Monday-Friday; 8:30 am - 5:00 pm
            Exempt Status: Exempt
            Location: Hybrid/School of Medicine Campus
            Department name: VP for Public Safety Office of
            Personnel area: University Administration
            
            NOTE:
            
            This position must be worked from Baltimore, MD
            
            This position does not offer sponsorship
            
            Please refer to the job description above to see which forms of equivalency may be permitted for this position. If permitted, equivalencies will follow these guidelines:
            
            JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
            
            **Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
            
            The successful candidate(s) for this position will be subject to a pre-employment background check.
            
            The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
            
            Equal Opportunity Employer
            
            All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
            
            EEO is the Law
            Learn more:
            https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
            
            Accommodation Information
            
            If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
            
            Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
            
            The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
            
            The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
            
            Note: Job Postings are updated daily and remain online until filled.
            
            To apply, visit https://jobs.jhu.edu/job/Baltimore-Contract-Administrator-MD-21205/961321900/
            
            
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Keywords: Johns Hopkins University, Baltimore , Contract Administrator, Accounting, Auditing , Baltimore, Maryland