Sponsored Project Accountant
Company: Johns Hopkins University
Posted on: January 27, 2023
Sponsored Project Accountant
We are seeking a Sponsored Projects Accountant. Sponsored Projects
Shared Services is responsible for the fiscal administration of all
awards (grants, contracts and cooperative agreements) made to the
University by governmental and private agencies. Additionally, it
is responsible for the related compliance of all divisions of the
University. Functions of the department include sponsored award
setup, sponsored award financial reporting, and sponsored award
Specific Duties & Responsibilities
- Requires working knowledge of accounting principles, 2CFR 200,
FAR, and other agency specific regulations and an understanding of
the life cycle of an award.
- Under guidance, responsible for the full life cycle of basic
research awards from NIH and other federal agencies, i.e. R01s.
Basic research awards are typically less complex, i.e. standard
reporting, fewer and less complicated rules and regulations.
- Under guidance, interacts with department administrators and
contacts at external agencies.
- Once priorities are set, performs tasks independently with
regular process updates.
Establish Master Data for Awards in SAP
- Review the notice of award that is received from Research
Administration in the document management system (Oculus) for terms
and conditions in order to establish the award in the accounting
- Establish master data in SAP by interpreting the terms and
conditions from notice of award in order to comply with laws,
regulations, policies and procedures.
- Establish budget data in SAP based on the information from the
notice of award in order to provide a level of control for revenues
and expenditures charged to the award.
Execute the Financial Reporting Process
- Routinely execute reports from SAP by utilizing standard
formatted reports (BW reports) in order to identify reports and
- Generate BW reports by award to obtain revenue and expenditure
information in order to begin the financial reporting process.
- Analyze BW report by comparing revenue and expenses to
information in the notice of award and previously submitted
financial reports in order to complete the financial report
accurately. Verify accuracy of itemized charges, account numbers,
and total costs. Review account information to verify balances for
- Interpret financial transactions and events for users who must
make economic or business decisions.
- Collaborate with departmental personnel by sending draft
financial reports to the department in order to obtain department
approval before submitting financial report to the sponsoring
- Verify documents for completeness and compliance with
government and private agencies.
- Submit financial report to the sponsoring agency per the terms
and conditions of the award.
Monitor Awards for Master Data Changes, Compliance Issues & Overall
- Update SAP master data due to changes in the terms and
conditions of an award in order to comply with laws, regulations,
policies and procedures.
- Update SAP budget data due to changes in the terms and
conditions of an award in order to maintain the level of control
for revenues and expenditures being charged to the award.
- Communicate with departmental personnel to obtain documentation
necessary to support expenditures or revenues required as a result
of an audit inquiry.
- Monitor costing compliance on research grants and contracts;
Perform various procedures on sponsored awards to maintain
compliance with applicable regulations and award terms (e.g.
appropriate treatment of administrative costs, unallowable costs,
rebudgeting restrictions, etc.)
Execute the Award Closeout Process
- Analyze the awards revenues and expenditures by executing a BW
report to ensure that the SAP data matches the financial report
submitted to the sponsor.
- Communicate with departmental personnel to resolve any
outstanding encumbrances that need to be removed in order to
formally close the award.
- Update SAP master data including the budget to formally close
the award from accepting any further revenues or expenditures.
Provide Customer Service Support to the user Community
- Utilize interpersonal communication skills to address a wide
range of questions from departmental personnel regarding sponsored
awards in order to ensure compliance with laws, regulations,
policies and procedures.
- Respond to inquiries from internal and external sources and
review accounting transactions to locate and resolve
Special Knowledge, Skills, & Abilities
- Ability to work with Federal regulations.
- Some familiarity with and an awareness of the laws and
regulations that apply to an accounting function and are required
to ensure compliance.
- Ability to understand the Universitys accounting system,
particularly with the grants management features.
- Proficiency in the use of financial software applications,
databases, spreadsheets, and/or word processing.
- Ability to use various software applications, such as
spreadsheets, relational databases, statistical packages, and
graphics packages to assemble, manipulate, and/or format data
- Ability to exercise judgment in the processing and resolution
of non-routine accounting matters while assuming responsibility for
- Ability to interact with personnel from Departments, Offices of
Research Administration, and Divisional Business Offices as needed
and to be sensitive to the relationship between those areas.
- Bachelor's Degree in Accounting, Business, Finance or related
- Two years related experience. If bachelor's degree is in
unrelated field, three years of progressively responsible
experience is required.
- Additional education may substitute for required experience, to
the extent permitted by the JHU equivalency formula.
Classified Title: Sponsored Project Accountant
Working Title: Sponsored Project Accountant
Starting Salary Range: $44,850-$61,600-$78,360 (Commensurate with
Employee group: Full Time
Schedule: Monday - Friday, 8:30am - 5:00pm
Exempt Status: Exempt
Department name: 10001582-Sponsored Projects Shared
Personnel area: University Administration
The referenced salary range is based on Johns Hopkins University's
good faith belief at the time of posting. Actual compensation may
vary based on factors such as geographic location, work experience,
market conditions, education/training and skill level. Johns
Hopkins offers a total rewards package that supports our employees'
health, life, career and retirement. More information can be found
Please refer to the job description above to see which forms of
equivalency are permitted for this position. If permitted,
equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a
pre-employment background check. Johns Hopkins is committed to
hiring individuals with a justice-involved background, consistent
with applicable policies and current practice. A prior criminal
history does not automatically preclude candidates from employment
at Johns Hopkins University. In accordance with applicable law, the
university will review, on an individual basis, the date of a
candidate's conviction, the nature of the conviction and how the
conviction relates to an essential job-related qualification or
The Johns Hopkins University values diversity, equity and inclusion
and advances these through our key strategic framework, the JHU
Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or status as a
EEO is the Law
If you are interested in applying for employment with The Johns
Hopkins University and require special assistance or accommodation
during any part of the pre-employment process, please contact the
Talent Acquisition Office at firstname.lastname@example.org. For TTY users,
call via Maryland Relay or dial 711. For more information about
workplace accommodations or accessibility at Johns Hopkins
University, please visit accessibility.jhu.edu.
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applicable. Exceptions to the COVID and flu vaccine requirements
may be provided to individuals for religious beliefs or medical
reasons. Requests for an exception must be submitted to the JHU
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The following additional provisions may apply, depending on campus.
Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas,
laboratories, working with research subjects, or involving
community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the
Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella
vaccines; or antibody status to these diseases from laboratory
testing. Blood tests for immunities to these diseases are
ordinarily included in the pre-employment physical exam except for
those employees who provide results of blood tests or immunization
documentation from their own health care providers. Any
vaccinations required for these diseases will be given at no cost
in our Occupational Health office.
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