Senior Payroll Specialist
Company: Robert Half
Location: Washington
Posted on: February 19, 2026
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Job Description:
Job Description Job Description We are looking for a Senior
Payroll Specialist to oversee payroll processes and provide back up
support to the accounting team. In this role, you will ensure the
accurate and timely management of payroll for a multi-state
workforce while maintaining compliance with federal, state, and
local regulations. This position also involves collaboration with
internal teams to optimize operational efficiency within the
finance department. Hybrid schedule located in Washington DC.
Responsibilities: • Manage the semi-monthly payroll process for
over 150 employees, ensuring accuracy in hours, pay rates,
benefits, and deductions. • Administer payroll deductions and
contributions, including federal and state taxes, employee
benefits, and elections. • Process payroll adjustments for new
hires, terminations, and other employee status changes. • Maintain
accurate payroll records, including updates to employee data such
as tax information, direct deposit details, and
earnings/deductions. • Collaborate with external consultants to
address tax filings, compliance issues, and year-end reporting
requirements, including W-2s and 1099s. • Ensure proper procedures
and internal controls are in place to maintain compliance with
payroll regulations. • Verify the accuracy of 401(k) contributions
and assist with compliance regarding related plans and regulations.
• Support accounting operations by processing invoices, check
requests, expense reports, and other financial documents. • Assist
with vendor maintenance tasks, including verifying banking
information and managing W-9 forms. • Partner with the Controller
during periodic close activities, such as payroll liability
reconciliations and recurring financial schedules. • Extensive
experience managing full-cycle payroll processes, preferably for
100-500 employees. • Proficiency in multi-state payroll
administration and compliance. • Familiarity with accounts payable
processes and supporting financial operations. • Ability to ensure
compliance with federal, state, and local payroll regulations. •
Experience in preparing accurate tax filings and year-end
reporting. • Excellent organizational skills and attention to
detail to maintain accurate records. • Strong communication skills
for collaboration with internal teams and external consultants.
Keywords: Robert Half, Baltimore , Senior Payroll Specialist, Accounting, Auditing , Washington, Maryland
