BaltimoreRecruiter Since 2001
the smart solution for Baltimore jobs

Document Production and Administrative Support

Company: CONNOR
Location: Baltimore
Posted on: February 16, 2020

Job Description:

CONNOR has a full time Document Production and Administrative Support position available with our Baltimore-office. This position is the nerve center for our over Front Office operations. Our Document Production and Administrative Support staff actively support the operations at CONNOR.

This position will provide direct daily support (Operational Duties and Responsibilities) to:

CONNOR Institute

  • Update, print and maintain stock of all our training materials. This includes 80 to 1,200 page manuals. Printing shall occur the first week of the month in order to restore the inventory par and to produce any excess inventory to cover planned monthly classes.
  • Coordinate with Human Resources to ensure an adequate supply of materials to maintain Operational Readiness.
  • Coordinate and provide to the Training Center, student related Lunch time meals and afternoon cookie breaks.
  • Print, insert and deliver to the USPS monthly educational materials associated with our returning student Alumni. Update the Master Database based on returns.
  • Proof, assemble and provide on a real-time class basis - Maryland Department of Environment (MDE) required training cards. This event may occur up to four (4) days per month. Requiring approximately 90 minutes of production time.
  • Support the CONNOR Institute Logistics' Staff Member, as required, to ensure smooth running classes.
    Forensic & Environmental Compliance Services
    • Print all records relative to the case (i.e., records, CONNOR produced documents, CLBR Report, case analysis, Inspection Observation, case file index, NTTD, letters received from client, etc.). All correspondences received from the client are to be place behind the case file index within the physical folio. In addition, generate physical tabs for each corresponding file. Each tab must be reflective of the case file index. 1000+ pages.
    • Scan closed case file folders to determine documents that are "retainable" and "to be purged"
    • Review and QC of printed documents for format and general errors.
      Compliance and Sustainability Solutions
      • Print, post via sharefile, and ship reports, produced by department, through Connor Management System. Verifying shipping name and address.
      • Print, post via sharefile, and ship reports/ closure letters/ memos, produced by Department Head and Inspectors. Verifying shipping name and address.
      • Review and QC of printed documents for format and general errors.
        Real Estate Due Diligence (REDDi)
        • Ability to multitask, proofread and edit documents from multiple platforms (e.g. Microsoft Word, Microsoft Excel, Microsoft Visio, and Adobe InDesign), then converting and combining into a single Adobe Acrobat PDF document.
        • Upon final review and approval by Department Head or inspector, take draft report to final production.
        • Make follow-up calls to various government agencies to obtain responses related to our Freedom of Information Act requests.
          General Office Support
          • Cover Front Office, in coordination, with other Staff Members.
          • Learn the abilities of the SNOM telephone system, including documenting and updating a User Friendly guide.
          • Learn the abilities of the digital printers, document system operations, develop and update a User Friendly guide.
            Job Title: Administrative Support

            Reports to: Operations Manager

            To Apply: Your cover letter shall indicate your background and how your experience relates and qualifies you for the position. Please e-mail your resume and cover letter to:

            Mr. Michael S. Spangler
            Operations Manager


            • The applicant preferably has a minimum of an Associate's Degree in Administrative Assistant, Secretarial Science, or Office Management and at least two years' experience in a fast paced professional office setting.
            • Minimum 3.2 GPA
            • Ability to type, error free, at least 80 words per minute.
            • Demonstrably proficient knowledge of standard business software tools such as Microsoft Word, Microsoft Excel, and Adobe Acrobat. Experience in data processing. Familiarity with database software and online document repositories; and online research experience and/or knowledge.
            • Ability to multitask, prioritize, and work efficiently; stellar communication skills; strong attention to detail; advanced writing and review skills; technical familiarity; proficiency in time management; strong teamwork ability; mindful of deadlines and event dates; and task oriented.
              • Within 60 days of employment document the performance to support CONNOR Institute, CONNOR F&EC and REDDi Departments.
              • Read, implement and maintain the Company's Policies and Procedures.
              • Receive an Acceptable rating from an independent employee background investigation as provided by a third party.
              • Pass initial and ongoing Employee Drug Screening Test.
              • Present a clean and professional appearance during working hours.
              • Wear Company provided uniforms during routine working hours.
              • Accurately record and process daily a concise description of billable and non-billable work. All time must be tracked in 6 minute increments.
              • Any and all duties that may be assigned by the Company.


                Benefits (In accordance with CONNOR policy):
                • Free Parking
                • CONNOR uniforms
                • Health and Dental Insurance
                • 401(k)
                • Vacation, Sick and Personal Leave

Keywords: CONNOR, Baltimore , Document Production and Administrative Support, Administration, Clerical , Baltimore, Maryland

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Administration, Clerical Jobs

Medical Office Coordinator
Description: Are you interested in assisting patients daily If your answer is yes, CVR is the company for you Center for Vein Restoration is hiring a Medical Office Coordinator for our Northern Virginia clinics (more...)
Company: Center for Vein Restoration
Location: Alexandria
Posted on: 03/1/2020

Linux Admin
Description: Job Description: 1. Linux Admin on RHEL 7. This is the must have skills. 2. Knowledge
Company: Vy Systems
Location: Philadelphia
Posted on: 02/29/2020

Director of Front Office
Description: No of Opening: 1 br br Job Shift: Flexible br br Davidson Hotels Resorts is one of the largest and most successful independent hotel management companies in the industry. The combined experience (more...)
Company: Sheraton Philadelphia University City
Location: Philadelphia
Posted on: 02/29/2020

Resident Services Office Supervisor
Description: Responsibilities br br br br The Resident Services Specialist, under the supervision of Property Manager, is responsible for the direct supervision of the Resident Services office and the Related (more...)
Company: Related companies of California LLC
Location: Oxon Hill
Posted on: 03/1/2020

Sales Administrative Assistant
Description: Date Opened:: br br Feb 6, 2020 br br Position Type:: br br Regular Full Time br br What we are looking for::CAMBRiA Hotel br br College Park, MD br br Why choose Southern Management (more...)
Company: Southern Management (MD & VA)
Location: College Park
Posted on: 03/1/2020

Description: Crownsville Maryland. REQUIREMENTS FOR MSDE MICROSOFT CONSULTANT Extensive knowledge of Microsoft Office 365 3 year s hands-on experience Experience working with Azure AD Active Directory
Company: Midwest Technology Partnership Llc
Location: Crownsville
Posted on: 02/29/2020

Hadoop Admin
Description: Hadoop Administrator Duties: Monitor and coordinate all data system operations, including security procedures, and liaison with infrastructure, security, DevOps, Data Platform and Application team. Ensure (more...)
Company: Ruach Topnotch solutions
Location: Baltimore
Posted on: 02/29/2020

Hadoop Admin with Dataiku Experience
Description: Job Title: Hadoop Admin Work Location: Must Have Skills: Map
Company: Expedite Technology Solutions
Location: Collegeville
Posted on: 02/29/2020

Front Office Agent
Description: REPORTS TO: Front Office Manager Purpose for the Position : To check in and out guests to the hotel, ensure proper room and miscellaneous postings, secure credit, answer questions, answer telephones, (more...)
Company: Crowne Plaza Wilmington North
Location: Claymont
Posted on: 02/29/2020

Registered Nurse, Office Nurse
Description: Seeking an experienced RN with excellent organizational skills and
Company: Crozer-Keystone Health System
Location: Springfield
Posted on: 02/29/2020

Log In or Create An Account

Get the latest Maryland jobs by following @recnetMD on Twitter!

Baltimore RSS job feeds