Sr. Administrative Coordinator for Recruitment and Contracts
Company: Johns Hopkins University
Posted on: November 22, 2021
We are seeking a Senior Administrative Coordinator for
Recruitment and Contacts who will report to the Academic Affairs
Administrator and will provide complex administrative support and
project management for the Office of Academic Affairs. This
position regularly deals with highly confidential materials, both
written and sensitive conversations, and often requires independent
judgment and action.
Specific Duties & Responsibilities:
- Provides support for the recruitment and hiring of new
full-time and part-time faculty, including assisting with
strategies for recruitment of candidates from under-represented
groups. Ensure SON and JHU policies and procedures are followed.
Collects CVs from applicants to ensure that part time faculty have
the minimum credentials before seeking approval for hire.
- Coordinates screening of faculty candidates with Faculty Search
Committees and Selection Committees including distributing and
collecting rating sheets and developing summary reports of results
of feedback on faculty candidates.
- Coordinates travel arrangements and on-site scheduling for
full-time faculty interviews. Prepares meeting materials and
- Coordinates interview visits/presentations for faculty
candidates with administrative coordinators to organize catering,
room reservations, advertising, AV support and other aspects as
needed. Acts as point of contact for full-time faculty during their
on-site interview days.
- Works closely with Academic Program Directors and course
coordinators who identify the needs for part-time faculty.
Initiates full and part-time faculty contracts. Oversees part-time
faculty compliance requirements based on the faculty assignment.
Secures approval for contracts from the Executive Vice Dean and
distributes contracts to faculty members.
- Maintains and communicates policies and changes in policies on
compliance for part-time faculty to part-time faculty, monitors
adherence, and generates reports. Prepares reports on part-time
faculty use by course and program by semester and annually. Works
closely with the Executive Vice Dean, Academic Program Directors
and the Associate Dean for Clinical Placement to identify and
implement compliance and regulatory requirements for part-time
- Supports and staffs high-level committees and task forces
initiated by the Office of Academic Affairs; including high level
search committees (currently School-wide Diversity & Cultural
Competence Committee, Strategic Academic Recruitment Review
Committee, IPE and other committees as needed).
- Develops, identifies, and coordinates faculty recognition
strategies i.e. nominations for awards. Including developing a
timeline, tracking system and communication plan. Assist in
preparing and submitting nomination packets. Create and maintain
spreadsheets of applications and outcomes of applications.
Independently plans events, manages projects and organizes special
meetings as required by the Office of Academic Affairs.
- Estimates costs and manages meetings within approved budget.
Coordinates schedules among participants. Resolves sensitive and
organizational issues affecting multiple projects. Produces final
versions of reports, correspondence and communications. Routinely
deals with highly sensitive information and material, maintaining
atmosphere of strict confidentiality.
- Develops and maintains understanding of the Office of Academic
Affairs relationship with numerous constituencies both internal and
external to the University. Frontline interaction with a diverse,
demanding population while maintaining diplomacy and
confidentiality at all times
- Other duties as assigned.
Minimum Qualifications (Mandatory):
- High School Diploma/GED.
- Five (5) years progressively responsible administrative
- Additional education may substitute for required experience, to
the extent permitted by the JHU equivalency formula.
- Bachelor's Degree.
- Experience dealing with executive and management staff and
Special Knowledge, Skills & Abilities:
- Demonstrated computer proficiency in MS Office Suite (Word,
Excel, and PowerPoint), database experience, web based
- Aptitude to learn new systems and troubleshoot challenges
within current systems.
- Excellent communication skills and skills related to project
organization, decision making, and attention to detail.
- Must be a team player with the ability to work
- Strong organizational skills, time management, interpersonal
(both verbal/written), and administrative skills.
JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for the
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
Classified Title: Sr. Administrative Coordinator
Working Title: Sr. Administrative Coordinator for Recruitments and
Role/Level/Range: ATO 37.5/03/OF
Starting Hourly Pay Rate Range: $20.02 - $27.51/hr (commensurate
Employee group: Full Time
Schedule: Monday - Friday, 8:30a - 5:00p
Exempt Status: Non-Exempt
Location: School of Nursing
Department name: Academic Affairs
Personnel area: School of Nursing
The successful candidate(s) for this position will be subject to a
pre-employment background check.
If you are interested in applying for employment with The Johns
Hopkins University and require special assistance or accommodation
during any part of the pre-employment process, please contact the
HR Business Services Office at . For TTY users, call via Maryland
Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as
applicable. Exceptions to the COVID and flu vaccine requirements
may be provided to individuals for religious beliefs or medical
reasons or because the individual is pregnant or attempting to
become pregnant. Requests for an exception must be submitted to the
JHU vaccination registry. For additional information, applicants
for SOM positions should visit and all other JHU applicants should
The following additional provisions may apply depending on which
campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas,
laboratories, working with research subjects, or involving
community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the
Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella
vaccines; or antibody status to these diseases from laboratory
testing. Blood tests for immunities to these diseases are
ordinarily included in the pre-employment physical exam except for
those employees who provide results of blood tests or immunization
documentation from their own health care providers. Any
vaccinations required for these diseases will be given at no cost
in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until
EEO is the Law
School of Nursing - East Baltimore Campus
Keywords: Johns Hopkins University, Baltimore , Sr. Administrative Coordinator for Recruitment and Contracts, Administration, Clerical , Baltimore, Maryland
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