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Nursing Business Office Specialist II

Company: Johns Hopkins University
Location: Baltimore
Posted on: January 27, 2023

Job Description:


Nursing Business Office Specialist II

Requisition #: 611143
Location: Johns Hopkins Health System, Baltimore, MD 21201
Category: Nursing Support/Patient Care
Work Shift: Day Shift
Work Week: Full Time
Weekend Work Required: No
Date Posted: Nov. 22, 2022

Join an amazing global healthcare organization!

Excellent compensation package!

Awesome benefits, including dependent tuition reimbursement!

Location: 600 N. Wolfe Street, Baltimore, MD 21287

Shift:

Full Time (40 hours)

Day Shift: 8:30 am - 5:00 pm

Non-Exempt

Position Summary:

The Nursing Business Office Specialist I/II reports directly to the Nursing Business Office Manager. This position provides administrative expertise to support core business operations.

Under minimal supervision, this role manages schedules, time and attendance, and payroll data support for a diverse professional and para-professional workforce that supports a 24 hour/365-day patient care delivery model. This role uses an understanding of the hospital's scheduling and time and attendance systems to accurately pay employees in compliance with federal and state laws and regulations and hospital policies.

As a function of the onboarding process for new staff, the nursing business office specialist proactively provisions new hires to key information technology systems and registers them to assigned computer-based training modules based on job class and specialty.

Manages unit schedules based on established grids ensuring that shifts are filled with qualified employees up to their FTE and they are placed in required shifts with accurate pay rules.

Submits hours for payroll processing after reviewing timecards and work rules for accuracy, resolving missing swipes, scheduled shifts are on timecards, cost center transfers, assigned jobs and pay codes are correct. Processes historical edits and follows up on overpayment issues.

Monitors employee attendance records, prompting manager involvement in counseling process when a rule variant occurs; includes follow up that the counseling occurred and all is accurately documented.

The nursing business office specialist is responsible for completing audits to ensure employee compliance with established scheduling and payroll guidelines. The nursing business office specialist monitors employee attendance records and employee work hour rules, and prompts for manager involvement in counseling process when a rule variant occurs.

In addition to the above, the nursing business office specialist II will be responsible for continued program evaluation and implementation of identified process improvements. The nursing business office specialist II will also be responsible for providing reports as requested to various stakeholders. The role will assist with mentoring and onboarding of new staff.

The nursing business office specialist II establishes processes to monitor and maintain personnel transactions and ensuring the accuracy of position profiles stored in the HRIS component of the ERP system. Additionally, the nursing business office specialist II participates in the realignment of positions in the ERP system to establish reporting parameters to ensure accurate metrics and reports are maintained for workforce planning and recruitment.

The nursing business office specialist II proactively provisions and troubleshoots the provisioning of new hires to key information technology systems and registers them to assigned computer-based training modules based on job class and specialty.

The nursing business office specialist II develops auditing tools and monitoring processes and is responsible for completing audits to ensure employee compliance with established scheduling and payroll guidelines. This position informs leadership of variation to established policies and collaborates to develop and execute corrective action plans. This position liaises with Manager, HR Business Partner, and third-party claims administrator to ensure accurate time coding for employees using an income replacement (e.g. STD, FMLA, workers compensation, parental leave, military leave) benefit.

Education/Experience:

Associate's Degree required, or six years of relevant work experience

Knowledge/Skills:

Knowledge of office and administrative procedures with the ability to organize and prioritize tasks. Advanced working knowledge of standard Microsoft Office products.

Johns Hopkins Health System and its affiliates are an Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.

We are committed to providing a healthy and safe environment for our patients, visitors and staff members. The Johns Hopkins Hospital has a tobacco-free at work policy. Employees must refrain from using any tobacco products during their work shifts - including while at lunch or on breaks, and whether they are on or off campus.

To apply, visit https://jobs.hopkinsmedicine.org/job/nursing-business-office-specialist-ii-nursing-support-patient-care-johns-hopkins-health-syst-611143-15d3d/


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Keywords: Johns Hopkins University, Baltimore , Nursing Business Office Specialist II, Administration, Clerical , Baltimore, Maryland

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