Nursing Business Office Specialist II
Company: Johns Hopkins University
Posted on: January 27, 2023
Nursing Business Office Specialist II
Requisition #: 611143
Location: Johns Hopkins Health System, Baltimore, MD 21201
Category: Nursing Support/Patient Care
Work Shift: Day Shift
Work Week: Full Time
Weekend Work Required: No
Date Posted: Nov. 22, 2022
Join an amazing global healthcare organization!
Excellent compensation package!
Awesome benefits, including dependent tuition reimbursement!
Location: 600 N. Wolfe Street, Baltimore, MD 21287
Full Time (40 hours)
Day Shift: 8:30 am - 5:00 pm
The Nursing Business Office Specialist I/II reports directly to the
Nursing Business Office Manager. This position provides
administrative expertise to support core business operations.
Under minimal supervision, this role manages schedules, time and
attendance, and payroll data support for a diverse professional and
para-professional workforce that supports a 24 hour/365-day patient
care delivery model. This role uses an understanding of the
hospital's scheduling and time and attendance systems to accurately
pay employees in compliance with federal and state laws and
regulations and hospital policies.
As a function of the onboarding process for new staff, the nursing
business office specialist proactively provisions new hires to key
information technology systems and registers them to assigned
computer-based training modules based on job class and
Manages unit schedules based on established grids ensuring that
shifts are filled with qualified employees up to their FTE and they
are placed in required shifts with accurate pay rules.
Submits hours for payroll processing after reviewing timecards and
work rules for accuracy, resolving missing swipes, scheduled shifts
are on timecards, cost center transfers, assigned jobs and pay
codes are correct. Processes historical edits and follows up on
Monitors employee attendance records, prompting manager involvement
in counseling process when a rule variant occurs; includes follow
up that the counseling occurred and all is accurately
The nursing business office specialist is responsible for
completing audits to ensure employee compliance with established
scheduling and payroll guidelines. The nursing business office
specialist monitors employee attendance records and employee work
hour rules, and prompts for manager involvement in counseling
process when a rule variant occurs.
In addition to the above, the nursing business office specialist II
will be responsible for continued program evaluation and
implementation of identified process improvements. The nursing
business office specialist II will also be responsible for
providing reports as requested to various stakeholders. The role
will assist with mentoring and onboarding of new staff.
The nursing business office specialist II establishes processes to
monitor and maintain personnel transactions and ensuring the
accuracy of position profiles stored in the HRIS component of the
ERP system. Additionally, the nursing business office specialist II
participates in the realignment of positions in the ERP system to
establish reporting parameters to ensure accurate metrics and
reports are maintained for workforce planning and recruitment.
The nursing business office specialist II proactively provisions
and troubleshoots the provisioning of new hires to key information
technology systems and registers them to assigned computer-based
training modules based on job class and specialty.
The nursing business office specialist II develops auditing tools
and monitoring processes and is responsible for completing audits
to ensure employee compliance with established scheduling and
payroll guidelines. This position informs leadership of variation
to established policies and collaborates to develop and execute
corrective action plans. This position liaises with Manager, HR
Business Partner, and third-party claims administrator to ensure
accurate time coding for employees using an income replacement
(e.g. STD, FMLA, workers compensation, parental leave, military
Associate's Degree required, or six years of relevant work
Knowledge of office and administrative procedures with the ability
to organize and prioritize tasks. Advanced working knowledge of
standard Microsoft Office products.
Johns Hopkins Health System and its affiliates are an Equal
Opportunity / Affirmative Action employers. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity
and expression, age, national origin, mental or physical
disability, genetic information, veteran status, or any other
status protected by federal, state, or local law.
Johns Hopkins Health System and its affiliates are drug-free
We are committed to providing a healthy and safe environment for
our patients, visitors and staff members. The Johns Hopkins
Hospital has a tobacco-free at work policy. Employees must refrain
from using any tobacco products during their work shifts -
including while at lunch or on breaks, and whether they are on or
To apply, visit
Keywords: Johns Hopkins University, Baltimore , Nursing Business Office Specialist II, Administration, Clerical , Baltimore, Maryland
Didn't find what you're looking for? Search again!