Administrative Assistant

Company: Robert Half
Location: Baltimore
Posted on: March 20, 2023

Job Description:

Ref ID: 02000-0012613649Classification: Sr. Administrative AssistantCompensation: $25.00 to $32.00 hourly The Sr. Administrative Assistant typically provides direct assistance to one or more senior leaders and/or senior individual contributors within the Investments area. Responsible for exercising confidentiality tact and diplomacy when completing own work. Provides thoughtful and tactful support to managers when new processes and policies are implemented. Effectively works with others to ensure and provide seamless support and coverage when necessary. Responsibilities bull Performs moderately complex and confidential administrative duties that require considerable skill and knowledge of organization policies and procedures. bull Screens calls and visitors and resolves routine and sometimes complex inquiries. bull Schedules and maintains calendar of appointments meetings and travel arrangements. bull Exercises moderate level of autonomy in troubleshooting issues as they arise and anticipates the needs of the person they support. Work is generally fast-paced and moderately complex. bull Conducts moderately complex administrative assignments related to meeting seminar workshop and/or conference planning including material production prep material packet compilation scheduling logistical arrangements and liaising with participants speakers and vendors. bull Assists hiring manager with recruiting and onboarding new associates interns etc. bull May conduct research for senior leaders or senior individual contributor compiles analyzes and summarizes information for reports and correspondence. bull Compiles reviews and analyzes more complex data and keeps databases and share sites up to date. bull Provides accurate data and information to others on functional unit processes and procedures as requested. bull Coordinates meetings including logistics reserving meeting site catering security notifications collection and coordination of meeting materials agenda creation and recording meeting minutes for senior leaders and/or senior individual contributors and tracks/manages meeting attendance responses. bull May assist in the preparation correspondences memoranda and reports copying and filing and processing documentation of expenses and vouchers. bull May prepare and distribute minutes of meetings. * Working hours- 8am-5pm* First 3 weeks of training will be ONSITE- 5 days a week** Qualifications bull Bachelor's degree or the equivalent combination of education and relevant experience bull 3 years of total relevant work experience

Keywords: Robert Half, Baltimore , Administrative Assistant, Administration, Clerical , Baltimore, Maryland