Finance Director

Company: Harford County Public Library
Location: Belcamp
Posted on: February 25, 2021

Job Description:

Posted: November 20, 2020; for Best Consideration Apply By - January 4, 2021--(Open until filled) The Finance Director manages and oversees the financial and accounting operations, activities and staff for the library system; manages bank accounts and investments; prepares the annual budget; oversees the financial reporting for Friends of the Library groups and grants. Serves as a liaison between the HCPL Foundation and auditors and department staff and Senior Administration; provides assessment of existing and proposed financial plans, policies and procedures; oversees financial and accounting system controls and standards and ensures timely financial and statistical reports for management and/or Board use; provides analytical management assistance by providing analysis of business intelligence to measure organizational performance tied to financial initiatives. Communicates performance measures to senior staff and assists in resolving identified problems/opportunities.

• Oversees the annual audits for the Library; prepares schedules, writes management discussion and analysis;
• Prepares the library's--operating budget;
• Oversees the financial and accounting activities of the library system;
• Troubleshoots and resolves problems involving coding, account balances and applicable software programs;
• Manages library bank accounts and investments;
• Monitors balance sheets and income statements;
• Prepares reports and spreadsheets;
• Oversees accounts payable and general ledger functions;
• Oversees all petty cash accounts;
• Works closely with the Friends of the Library groups and Foundation personnel;
• Reviews bank records monthly;
• Develops, reviews and approvals all finance procedures;
• Works closely with library management staff on line item management;
• Reviews funding availability for all purchase orders;
• Maintains a copy of all grant documents;
• Collects statistics and data from various finance-related sources and compiles reports;
• Promotes and facilitates teamwork between department and other library staff;
• Monitors, evaluates and provides guidance to management and other staff regarding financial or the budgeting process;
• Takes a leadership role in implementing changes and in fulfilling the goals and objectives of the library. Supervision Functions:
  • Hires and supervises assigned staff, as well as assigned volunteers;
  • Oversees the training of staff and volunteers, as assigned;
  • Administers the Performance Recognition System (PRS), the library's--performance evaluation system, in accordance with published guidelines;
  • Approves annual leave and checks and tabulates timesheets for assigned staff;
  • Prepares monthly reports, meeting agendas, and monthly schedules;
  • Interprets and implements system-wide policies and procedures;
  • Schedules and facilitates department/team meetings;
  • Ensures staff receive and understand the system and department communications via written or electronic format;
  • May act as supervisor of a team or workgroup and/or may supervise volunteers. Standard Functions:
    • Serves on committees and participates in workshops, seminars, and training as requested;
    • Represents Library at various outreach activities, as needed;
    • Notifies Supervisor with suggested ways to improve the efficiency and effectiveness of personnel and procedures and system-wide goals and objectives;
    • Maintains good public relations with the community through contacts with public officials, community leaders, volunteers, Friends of the Library, appropriate school personnel, and the general public;
    • Learns new skills and technologies to retain proficiency in areas of expertise;
    • Is dependable and punctual;
    • Maintains a positive, friendly, and cooperative attitude and provides consistent customer service;
    • Upholds all library policies and procedures as defined in Harford County Public Library's--Policies and Procedures Manual;
    • Performs other duties as assigned.
    • Bachelors degree in accounting, finance, or a related field;
    • CPA required;
    • Five or more years of related professional experience;
    • Five or more years of supervisory experience;
    • Ability to obtain and maintain a favorable criminal background report. Knowledge, Skills, and Abilities:
      • Expert knowledge of the principles, practices, and procedures of financial management and government accounting, and the ability to interpret them to the staff and the public;
      • Expert knowledge of budget formulation and management;
      • Ability to gain advanced knowledge of Harford County Public Library policies and procedures;
      • Ability to act as a representative of Harford County Public Library to the public;
      • Ability to review, evaluate, and initiate appropriate action on technical reports, contracts, and documents concerning departmental matters;
      • Ability to effectively coordinate, supervise, train and communicate with other staff members;
      • Ability to maintain effective working relationships with other professionals;
      • Ability to keep relevant parties informed of all major issues and programs and to recommend changes as appropriate;
      • Ability to prepare and maintain accurate records;
      • Ability to prioritize and multitask;
      • Ability to operate relevant computer systems, including hardware and software;
      • Ability to be adaptable, flexible and patient with customers and staff;
      • Strong communication skills, both verbal and written.
      • Work requires occasional physical effort in the handling of light materials, up to 30 pounds, in a non-strenuous work environment. For example, set up and takedown of tables, chairs or other equipment for meetings or events, pushing/pulling of library carts.
      • Environment includes moderate noises (i.e. an office with conversations, photocopiers and/or computer printers);
      • Requires sitting and use of computer and keyboard for extended periods of time.
      • Observes safe workplace practices with uncluttered workspace, including office equipment, avoidance of trips and falls, proper lifting techniques, and following fire regulations;
      • Clarity of vision at 20 inches or less;
      • Precise hand-eye coordination with the ability to judge distance and space relationships;
      • Ability to travel to branch/outside locations is required. Reporting Relationship: This position reports to the Chief Financial Officer. Directly supervises professional and clerical staff. May supervise volunteers. Work Week: Primary work schedule consists of weekday shifts, but may occasionally require evening and weekend hours. In addition to the specific duties and responsibilities of this job, it is the responsibility of every employee to comply with the Harford County Public Library's--Values statement, customer service guidelines, and all other policies detailed in the Policies and Procedures Manual. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. The library administration reserves the right to change, modify, delete, and supplement job duties based on the organizations needs. This and all library positions are eligible for system-wide transfer. Harford County Public Library is an Equal Opportunity Employer.

Keywords: Harford County Public Library, Baltimore , Finance Director, Executive , Belcamp, Maryland