Event Logistics Manager (22-080)

Company: United States Naval Academy Non-Appropriated Funds
Location: Annapolis
Posted on: November 26, 2022

Job Description:

*JOB TITLE: *Event Logistics Manager

*POSITION INFORMATION: *Full Time (35 - 40 Hours per Week, Benefited)

*JOB ANNOUNCEMENT NUMBER: *22-080

*SERIES & GRADE: *NF-1101-03

*OPENING DATE: *November 17, 2022

*CLOSING DATE: *December 1, 2022

*PAY RANGE: *$22.00 - $25.00/Hour

*LOCATION: *Naval Academy Business Services Division

*AREA OF CONSIDERATION: *All Qualified Persons

*RELOCATION EXPENSES: *None

*JOB SUMMARY*

Direct the administration of all housekeeping and maintenance services for public and staff areas. Ensure the highest standards of sanitation, safety, comfort, and aesthetics. Ensure events receive required supplies and are set up properly. Supervise all Logistics employees, plan and schedule work assignments, inform new employees about club regulations, inspect Custodian and Logistics personnel work assignments and requisition supplies.

*APPLICATION INSTRUCTIONS*
A complete online application must be submitted to be considered for a USNA NAF/NABSD position.

Please visit the employment website: https://www.usnabsd.com/administration/human-resources/employment-2/
Applicants may call 410-293-2519 or x2882 if unable to complete online application.

*QUALIFICATIONS AND REQUIREMENTS*
Applicants who meet the qualification requirements will be further evaluated to determine the extent to which their education, related experience, training, awards, and supervisory appraisal demonstrate they possess the desired knowledge, skills, and abilities (KSAs).

*KNOWLEDGE, SKILLS and ABILITIES (KSAs) \*Responses must be included on the KSA portion of the online application*
The Knowledge, Skills, and Abilities (KSAs) necessary for this position are as follows:

1. Must be self-motivated, with excellent organizational and communication skills, and attention to detail.

2. Ability to function in a fast-paced environment under short time constraints, and within established deadlines.

3. Experience working with a team to execute a common goal.

*DUTIES AND RESPONSIBILITIES*

1. Plans the work of the custodian and logistics department and distributes assignments accordingly; assigns regular and special duties to house persons (custodians), inspectors and linen room attendants; schedules employees and assigns days off according to occupancy forecasts; maintains a time-log record book of all employees within the department.

2. Inspects the custodian staff periodically to check quantity and quality of work.

3. Inform laborer for the day and instruct them on how to setup for the event

4. Ensure that food is delivered on time for offsite events

5. Determines material, equipment, and supplies to be used. Transfers equipment and personnel from one project to another as necessary.

6. Receive rental equipment at various locations on and off the Academy

7. Communicate with the catering staff and kitchen staff daily to keep up with any changes or concerns.

8. Instruct the custodian of his/her duties for the day and ensure that the duties are carried out.

9. If catering in Alumni Hall, communicate with staff regarding schedule of setup.

10. Inspect the club for areas to be cleaned on a daily basis

11. Setup catered events and transport equipment and food if needed.

12. Produce diagrams for room layout for catered events

13. Assist other managers and employees as needed

14. Communicates with linen company to ensure the needs of the NABSD Retail Dining are met in quantity and quality.

15. Makes schedules (for both NABSD and Temp employees)

16. Evaluate and prepare annual evaluations for the Logistics Staff.

17. Train assigned employees in their area of work in compliance with applicable standards and procedures.

18. Train assigned employees in the proper use of equipment and chemicals

19. Inspect employee workstations regularly for compliance to applicable standards and procedures.

20. Ensure the adherence to safe work practices and procedures.

21. Supervise all logistics employees; write warning notices when policies have been violated; evaluate employees for promotions or transfers as openings arise.

22. Informs new employees about regulations; trains and assigns new employees to work with experienced employees; occasionally checks the work of new employees and reviews the reports made by inspectors.

23. Makes recommendations regarding necessary capital expenditures and special maintenance and repair improvements.

24. Develops and implements linen, supply and other inventory management programs to control expenses.

25. Plans "deep cleaning" activities and schedules for club's public areas.

26. Participates in on-going evaluation programs to ensure that all club areas meet cleanliness and safety standards.

27. Plans professional development and training activities for subordinates.

28. Works with other department heads for set up of furniture and other necessary items for special events.

29. Conducts regular inspections of all club facilities to note needs for special cleaning.

30. Maintains MSDS forms and conducts chemical safety training programs for department personnel.

31. Supervises compliance with outsourced cleaning contractors.

32. Attends department head and other staff meetings.

33. Completes other appropriate tasks assigned.

*EMPLOYMENT PREFERENCES*
Explanation of employment preferences is available on the NABSD Website. No preference is given unless requested and documented. Acceptance or declination of a regular position ends ability to claim preference for spouse or Involuntarily Separated (IVS) applicants. To claim a preference, you must attach the following documents with your employment application and request form:

* Military Spouse: most current military member's PCS orders, submit spousal request form and write SPOUSAL PREFERENCE on front page of the application - (Per the CNIC 5300.206b, spouses' preferential consideration for NAF positions at the NF-3 and below)
* Veteran: Page four (4) of the DD-214
* Involuntary Separated Military Members and Dependents: page four (4) of the DD-214 or copy of DD-1173 and write "IVS" on front page of the application. IVS preference is approved only if discharge/reentry code matches eligibility list.

_"To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine."_

_Some positions have special requirements. In these cases selection is tentative pending satisfactory completion of these requirements. Applicants may be required to provide proof of education, etc. All selections are contingent on obtaining satisfactory employment reference checks._
_We are an E-verify participant._
_Please be informed that applicants will be required to submit a federal government background check._
_As a condition of employment, the selectee will be required to participate in direct deposit/electronic fund transfer as specified in the negotiated agreement._
_Occupants of this position must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct._
_The Department of the Navy is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation, or any other non-merit factor._

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Flexible schedule
* Flexible spending account
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Retirement plan
* Tuition reimbursement
* Vision insurance
Schedule:
* Day shift
* Evening shift
* Holidays
* Monday to Friday
* Weekend availability

COVID-19 considerations:
Masks are optional when working indoors.

Work Location: One location%58047475%

Keywords: United States Naval Academy Non-Appropriated Funds, Baltimore , Event Logistics Manager (22-080), Executive , Annapolis, Maryland