Sr. Director, Project Management Office
Company: The Johns Hopkins University
Location: Baltimore
Posted on: May 28, 2023
Job Description:
Press Tab to Move to Skip to Content Link The responsibilities
of a Project Management Office Director involve the development and
direction of a project management office strategy on behalf of
Finance and Administration (F&A) for the institution. The
director oversees the coordination of resources and individuals
necessary for project completion. They develop a methodology for
standardized project management in alignment with how the
institution is organized. In partnership, they determine the scope
of each project, including goals, timeline, budget, and objective.
During the planning process, they often collaborate with people in
the necessary departments. The director should be equipped with
skills in process improvement, infrastructure, portfolio
management, and strategic initiatives.
Other duties include overseeing teams assigned to different
projects and encouraging development in certain areas on behalf of
the institution. They should also have skills in communication and
presentations, data analysis and reporting, change management,
attention to detail, and leadership.This newly created office
requires a director who can create an office that appropriately
bridges their work with the work of the Strategy & Analysis Team to
ensure complete alignment and accountability on initiatives. The
PMO Director oversees key strategic projects across the entire
institution. The PMO Director assists with the design and
implementation of key strategic initiatives, maintains related
project management methodologies and standards, establishes the
institution's approach to the full life cycle of projects, and
manages resource distribution and allocation on these key projects.
In this role, the Director of the PMO will spend significant time
managing and coordinating project activity. They will perform
various project and schedule management functions ensuring that
work is being accomplished in a particular order to attain
efficiency in the project schedule of assigned projects.Position
Duties
- The Director aids with the design of strategic projects and
initiatives, helps to secure project approvals, and ensures that
funded projects are executed effectively and efficiently assuring
delivery on time and within budget. Their office is responsible for
the development and creation of high standards and creates best in
class project management methodologies, standards, and tools. This
individual communicates with the SPG, deans, F&A leadership,
and DBO's on key strategic projects.
- They oversee the project management process including
governance, team leadership, tracking and monitoring,
prioritization, communication, and quality controls. The PMO
Director should have a proven track record of successful project
delivery, an ability to improve project management practices and
substantial team leadership experience with a focus on team
development.Key Responsibilities
- Develop and direct a nimble, portfolio approach for the F&A
project management office, ensuring the right level of
accountability, resourcing, reporting, and ultimate success of key
strategic projects within the F&A portfolio.
- Manage & facilitate agile, project managers including providing
direction, guidance, and training.
- Aid with the design, business case development, and
authorization of strategic projects and initiatives.
- Streamline and centralize usage of project management tools to
manage dependencies and transparent delivery milestones.
- Perform quality controls and monitor KPIs.
- Lead and oversee idea generation/conceptualization,
requirements, planning/analysis, and project management product
prototype design reviews with PMO staff.
- Provide day-to-day leadership and management of the office with
the objective of building infrastructure, aligning leadership, and
moving key strategic priorities forward.
- Collaborate with departmental project managers as well as other
partners to implement new process flows that positively impact the
institution and support the strategic initiatives.
- Establish the portfolio metrics and monitoring tools to
maintain and measure project status and benefits to the institution
including project ROI.
- Seek implementation efficiencies to meet or exceed the
financial expectations established at project initiation.
- Develop, implement, and govern project management processes,
tools, templates, policies, and metrics.
- Coach and mentor project management practitioners who are
directs and dual reports and share knowledge of best
practices.
- Establish the PMO structure in alignment with Project
Management Institute (PMI) guidelines, quality standards and
institutional needs.
- Oversee Project Managers for the delivery of projects/programs
on time, within scope and on budget.
- Track and provide project status and audit reports.
- Manage the risk, issue, and change resolution process, and work
with other leaders to take corrective action as needed.
- Provide leadership with the information needed to assess and
decide which proposals have the higher potential value, impact, and
strategic alignment.
- Interface with key leaders to define project priorities,
implementation opportunities, challenges and communicate project
risks and opportunities.
- Facilitate team building and group collaboration.Skills and
Qualifications
- Excellent verbal and written communication skills across
multiple levels of stakeholders.
- Ability to take complex concepts and translate them into a
digestible format as needed based on the audience.
- Demonstrated delivery experience in project management.
- Ability to build consensus among diverse senior leaders and
manage sensitive situations.
- Ability to develop processes for the PMO that allow nimbleness
and the ability to quickly adapt to a dynamic environment and
changes in priorities.
- Ability to influence decision-makers to support communication
needs using correct tone, style, and agreements.
- Demonstrated ability to manage multiple initiatives
concurrently, balancing multiple priorities, working with minimal
supervision, and meeting deadlines.
- Expert-level knowledge of project and change management,
methodologies, techniques, processes.
- Budget, cost, and profitability management skills.
- Ability to influence without authority.
- Flexible, adaptable, and resourceful when managing changing
timelines and multiple deliverables.
- Motivated to build relationships at senior levels.
Minimum Qualifications
- Bachelor's degree.
- Ten years of related experience, with strong project
management, process development and collaborative influence
skills.
- This position does not allow for education or experience
substitutions.
Preferred Qualifications
- A minimum of ten (10) years of project management experience
preferred.
- Graduate degree in related field preferred.
- PMP certification preferred.
Keywords: The Johns Hopkins University, Baltimore , Sr. Director, Project Management Office, Executive , Baltimore, Maryland
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