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Sr. Director, Project Management Office

Company: The Johns Hopkins University
Location: Baltimore
Posted on: May 28, 2023

Job Description:

Press Tab to Move to Skip to Content Link The responsibilities of a Project Management Office Director involve the development and direction of a project management office strategy on behalf of Finance and Administration (F&A) for the institution. The director oversees the coordination of resources and individuals necessary for project completion. They develop a methodology for standardized project management in alignment with how the institution is organized. In partnership, they determine the scope of each project, including goals, timeline, budget, and objective. During the planning process, they often collaborate with people in the necessary departments. The director should be equipped with skills in process improvement, infrastructure, portfolio management, and strategic initiatives.
Other duties include overseeing teams assigned to different projects and encouraging development in certain areas on behalf of the institution. They should also have skills in communication and presentations, data analysis and reporting, change management, attention to detail, and leadership.This newly created office requires a director who can create an office that appropriately bridges their work with the work of the Strategy & Analysis Team to ensure complete alignment and accountability on initiatives. The PMO Director oversees key strategic projects across the entire institution. The PMO Director assists with the design and implementation of key strategic initiatives, maintains related project management methodologies and standards, establishes the institution's approach to the full life cycle of projects, and manages resource distribution and allocation on these key projects. In this role, the Director of the PMO will spend significant time managing and coordinating project activity. They will perform various project and schedule management functions ensuring that work is being accomplished in a particular order to attain efficiency in the project schedule of assigned projects.Position Duties

  • The Director aids with the design of strategic projects and initiatives, helps to secure project approvals, and ensures that funded projects are executed effectively and efficiently assuring delivery on time and within budget. Their office is responsible for the development and creation of high standards and creates best in class project management methodologies, standards, and tools. This individual communicates with the SPG, deans, F&A leadership, and DBO's on key strategic projects.
  • They oversee the project management process including governance, team leadership, tracking and monitoring, prioritization, communication, and quality controls. The PMO Director should have a proven track record of successful project delivery, an ability to improve project management practices and substantial team leadership experience with a focus on team development.Key Responsibilities
    • Develop and direct a nimble, portfolio approach for the F&A project management office, ensuring the right level of accountability, resourcing, reporting, and ultimate success of key strategic projects within the F&A portfolio.
    • Manage & facilitate agile, project managers including providing direction, guidance, and training.
    • Aid with the design, business case development, and authorization of strategic projects and initiatives.
    • Streamline and centralize usage of project management tools to manage dependencies and transparent delivery milestones.
    • Perform quality controls and monitor KPIs.
    • Lead and oversee idea generation/conceptualization, requirements, planning/analysis, and project management product prototype design reviews with PMO staff.
    • Provide day-to-day leadership and management of the office with the objective of building infrastructure, aligning leadership, and moving key strategic priorities forward.
    • Collaborate with departmental project managers as well as other partners to implement new process flows that positively impact the institution and support the strategic initiatives.
    • Establish the portfolio metrics and monitoring tools to maintain and measure project status and benefits to the institution including project ROI.
    • Seek implementation efficiencies to meet or exceed the financial expectations established at project initiation.
    • Develop, implement, and govern project management processes, tools, templates, policies, and metrics.
    • Coach and mentor project management practitioners who are directs and dual reports and share knowledge of best practices.
    • Establish the PMO structure in alignment with Project Management Institute (PMI) guidelines, quality standards and institutional needs.
    • Oversee Project Managers for the delivery of projects/programs on time, within scope and on budget.
    • Track and provide project status and audit reports.
    • Manage the risk, issue, and change resolution process, and work with other leaders to take corrective action as needed.
    • Provide leadership with the information needed to assess and decide which proposals have the higher potential value, impact, and strategic alignment.
    • Interface with key leaders to define project priorities, implementation opportunities, challenges and communicate project risks and opportunities.
      • Facilitate team building and group collaboration.Skills and Qualifications
        • Excellent verbal and written communication skills across multiple levels of stakeholders.
        • Ability to take complex concepts and translate them into a digestible format as needed based on the audience.
        • Demonstrated delivery experience in project management.
        • Ability to build consensus among diverse senior leaders and manage sensitive situations.
        • Ability to develop processes for the PMO that allow nimbleness and the ability to quickly adapt to a dynamic environment and changes in priorities.
        • Ability to influence decision-makers to support communication needs using correct tone, style, and agreements.
        • Demonstrated ability to manage multiple initiatives concurrently, balancing multiple priorities, working with minimal supervision, and meeting deadlines.
        • Expert-level knowledge of project and change management, methodologies, techniques, processes.
        • Budget, cost, and profitability management skills.
        • Ability to influence without authority.
        • Flexible, adaptable, and resourceful when managing changing timelines and multiple deliverables.
        • Motivated to build relationships at senior levels.

          Minimum Qualifications
          • Bachelor's degree.
          • Ten years of related experience, with strong project management, process development and collaborative influence skills.
          • This position does not allow for education or experience substitutions.

            Preferred Qualifications
            • A minimum of ten (10) years of project management experience preferred.
            • Graduate degree in related field preferred.
            • PMP certification preferred.

Keywords: The Johns Hopkins University, Baltimore , Sr. Director, Project Management Office, Executive , Baltimore, Maryland

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