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Budget & Contract Manager

Company: Maryland Institute College of Art (MICA)
Location: Baltimore
Posted on: January 15, 2019

Job Description:

General purpose: Oversee and coordinate the faculty contract process for all full-time and part-time faculty, including data collection and issuing of contracts. Support Vice President for Academic Affairs (VPAA) & Provost in administering the annual budget process for Academic Affairs and monitor Academic Affairs faculty salary, operating and capital budgets. Provide reports on faculty for institutional research and budget purposes, including projections of faculty workload and salary in accordance with goals and objectives of the College. Oversee and coordinate policy and practice relating to full-time and part-time faculty contracts, travel stipends and the maintenance of faculty personnel records.Summary of Essential Functions

  • Forecast and track all academic budgets & faculty personnel records; compensatory and non-compensatory
  • Advise and coordinate annual budget development process
  • Oversee contract administration of faculty terms of employment for Faculty Handbook and SEIU Collective Bargaining Agreement Essential Duties & Responsibilities:
    • Monitor and maintain Academic Affairs operating and capital budgets, and work with operations staff in Undergraduate, Graduate, and Open Studies to coordinate annual budget process.
    • Work operations staff in Undergraduate, Graduate, and Open Studies and Financial Affairs division in managing and reconciling departmental budgets & finances
    • Work with enrollment services and academic divisions to coordinate and reconcile faculty teaching assignments and workload
    • Manage faculty records including contract renewal, retirement and sabbatical eligibility schedules
    • Manage generation and issuing of undergraduate and graduate faculty contracts and determine travel stipend amounts
    • Work with Human Resources and Payroll to ensure timely processing of faculty contracts
    • Work with Financial Affairs, Technology, and Human Resources on the development of new systems for managing faculty contracts and records
    • Work with academic divisions to establish placement on the salary scale for all part-time faculty according to their education, work and professional experience
    • Act as general budget administrator for Academic Affairs division, approving or denying transactions and expenses up to $5K
    • Develop internal and external benchmark reports to be used for statistical purposes, to develop future operating budgets and to determine future salary projections for faculty
    • Assist VPAA & Provost with budget analysis to determine operating budget increases and reductions for future fiscal years
    • Perform other related duties as assigned Knowledge, Skills, and Abilities:
      • Knowledge of payroll concepts and contract practices
      • High level of organization and orientation to detail; resourcefulness; effective communication and listening; strong collaboration skills
      • Data management, application, and business skills including MS Excel, MS Word, SQL,strong numeracy and mathematical understanding of budgets and budget strategies
      • Ability to analyze figures & translate into readable budget information and reports
      • Ability to gain and maintain the confidence and cooperation of staff, faculty, and administrative colleagues Minimum qualifications:
        • Bachelor's degree
        • Experience in higher education or other complex organizational/business environment
        • Demonstrated capability in budget management/planning or related field
        • Proficiency with spreadsheets, databases, and word processing Preferred Qualifications:
          • Experience with employment contracts and/or faculty relations in a higher education environment
          • Ability to manage complex projects and processes Reporting to this position: no direct reportsConditions of Employment: * Conditions: Satisfactory Background CheckPhysical demands and work environment: Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 5 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment. (additional training may be added, SEE: EHS Manager training schedule)

            Keywords: Maryland Institute College of Art (MICA), Baltimore , Budget & Contract Manager, Executive , Baltimore, Maryland

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