Assistant Director, School of Medicine Alumni Relations
Company: Johns Hopkins University
Posted on: January 27, 2023
Assistant Director, School of Medicine Alumni Relations
The assistant director of alumni relations will be a critical
member of the alumni relations team by participating in the
planning and execution of large programs for students, learners,
and alumni, lead the planning and execution of small to medium
programs for this population, and provide administrative support to
the School of Medicine Alumni Relations Office. As an integral
member of the alumni team, this position will report, analyze, and
maintain database information and data, and analytics for our
28,000 alumni population. This position requires a highly motivated
individual with excellent organizational and project management
- Provide project management to implement strategic programs that
foster connections between alumni and the university, students, and
other alumni. This includes creating concepts, overseeing
implementation, assessing timelines, creating correspondence,
analyzing and reporting status, and identifying solutions to
barriers that may exist. Play an integral role in the planning and
execution of the SOM Reunion and Alumni Weekend.
- Lead planning of small to medium-scale events and initiatives
for alumni or students such as our Connect the Docs and MedTalks
programs. The assistant director will serve as a point of contact
for alumni volunteers and speakers for events.
- In partnership with the Senior Associate Director, work with
SOM administration to ensure an alumni relations presence at
SOM-led events, such as but not limited to, SOM Orientations, Match
Day, Commencement, the Levi Watkins Reception, and streamlining
- Support strategies to ensure accurate alumni records are
maintained in ALADIN and the new relationship management platform
when implemented. Report on the accuracy of records and standard
alumni metrics and demographics on a regular basis.
- Research and partner with the Assistant Director of
Communications to write monthly reports on deceased members of
Hopkins medical alumni community. Provide timely and appropriate
information to class representatives and staff.
- Partner with the Assistant Director of Communications to
maintain alumni websites including class pages and reunion
- Manage alumni volunteers on the Johns Hopkins Medicine Alumni
Association (JHMAA) and support execution of JHMAA projects or
initiatives, budget management, planning of association meetings,
annual impact report, and correspondence with members. This
includes management of the JHMAA grant program from strategy to
distribution of funds.
- Handle courteously and competently incoming calls, providing
information and answering questions pertaining the SOM alumni
programs and the Johns Hopkins Medicine Alumni Association. Respond
to requests from alumni for research, service, and/or
- Conduct and report out regular benchmarking of other alumni
relations programs identifying opportunities for improvement and
best practices. Analyze and report alumni relations metrics to
demonstrate the progress of all entire alumni relations
- Maintain good relationships, be responsive, communicate and
work effectively with alumni, donors, faculty, volunteers, guests,
and colleagues from the Fund for Johns Hopkins Medicine, the
Central Alumni Relations Office, other divisional alumni relations
offices, as well as many other offices throughout the Johns Hopkins
Institutions and outside vendors.
- Provide administrative support to the office of alumni
relations as needed including requesting payments, processing
invoices, honorariums, reimbursements, and grant funding.
- In partnership with the Senior Associate Director of Alumni
Relations, manage the FJHM Alumni Roundtable to identify best
practices and resources for alumni engagement throughout SOM.
- Arrange alumni relations group meetings and facilitate agenda
- Handle other duties as assigned with professionalism and
- Utilize computers for use in word processing letters, producing
mailings, maintaining lists, updating database records, and
producing varied reports.
- Bachelor's degree.
- Two years related experience.
Additional graduate-level education may substitute for required
experience, to the extent permitted by the JHU equivalency
- Strong interpersonal, verbal, and written communication
- Ability to set priorities effectively and work on multiple
- Highly organized with strong attention to detail.
- Ability to work in a fast-paced environment.
- Initiative and the ability to exercise independent judgment to
- Ability to work cooperatively as a member of a professional
The ideal candidate will have at least three years of experience in
an office setting, providing project support, preferably in an
educational environment. It is hoped the candidate will have some
experience with meeting/event planning and web page maintenance.
Knowledge of Adobe design software products a strong plus. This
person must present himself or herself with professionalism.
Classified Title: Alumni Relations Associate
Working Title: Assistant Director, School of Medicine Alumni
Starting Salary Range: Min: 44,850 - Midpoint: 61,600 - Maximum:
Employee group: Full Time
Schedule: Monday-Friday 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: 04-MD:School of Medicine Campus
Department name: 10003241-SOM Admin FJHM SOM Alumni Relations
Personnel area: School of Medicine
The referenced salary range is based on Johns Hopkins University's
good faith belief at the time of posting. Actual compensation may
vary based on factors such as geographic location, work experience,
market conditions, education/training, and skill level. Johns
Hopkins offers a total rewards package that supports our employees'
health, life, career and retirement. More information can be found
Please refer to the job description above to see which forms of
equivalency are permitted for this position. If permitted,
equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a
pre-employment background check.
The Johns Hopkins University values diversity, equity and inclusion
and advances these through our key strategic framework, the JHU
Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or status as a
EEO is the Law
If you are interested in applying for employment with The Johns
Hopkins University and require special assistance or accommodation
during any part of the pre-employment process, please contact the
Talent Acquisition Office at firstname.lastname@example.org. For TTY users,
call via Maryland Relay or dial 711. For more information about
workplace accommodations or accessibility at Johns Hopkins
University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as
applicable. Exceptions to the COVID and flu vaccine requirements
may be provided to individuals for religious beliefs or medical
reasons. Requests for an exception must be submitted to the JHU
vaccination registry. For additional information, applicants for
SOM positions should visit
all other JHU applicants should visit
The following additional provisions may apply, depending on campus.
Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas,
laboratories, working with research subjects, or involving
community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the
Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella
vaccines; or antibody status to these diseases from laboratory
testing. Blood tests for immunities to these diseases are
ordinarily included in the pre-employment physical exam except for
those employees who provide results of blood tests or immunization
documentation from their own health care providers. Any
vaccinations required for these diseases will be given at no cost
in our Occupational Health office.
Note: Job Postings are updated daily and remain online until
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Keywords: Johns Hopkins University, Baltimore , Assistant Director, School of Medicine Alumni Relations, Healthcare , Baltimore, Maryland
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