Company: Johns Hopkins University
Posted on: January 27, 2023
The Bloomberg School of Public Health Human Resources Office is
seeking a HR Generalist to lead a team comprised of HR and Senior
HR Coordinators for supporting of the departments within the
Bloomberg School of Public Health.
Reporting to the Divisional HR Director, the HR Generalist will
engage directly with departmental leadership to ensure consistent
and dependable HR and payroll support is provided to each area. The
HR Generalist will provide professional departmental HR leadership,
guidance, consultation and support to faculty, staff, and students
in assigned organizational units. This role regularly interprets
and communicates policies and procedures, serves as the primary
point for employee relations issues and works under the guidance of
the Bloomberg School of Public Health HR Director and Central HR to
provide employee relations support, as needed.
The HR Generalist will regularly engage with JHU Compensation,
Employment, Employee Relations, HR Records, Dean's Office,
International Office, Business Office, Registrar's Office, Payroll,
Accounts Payable, Information Systems, Medical Staff Office,
Controller's Office, Legal, to ensure that workflow and
transactions flow smoothly and in accordance with federal, state,
and JHU policy.
Specific Duties & Responsibilities
- The HR Generalist provides a wide range of human resources
leadership, guidance and support within the areas of recruitment,
on-boarding and employment, compensation administration and
analysis, employee relations (including, but not limited to:
application of progressive discipline for staff; appeal process
resolution; layoffs/RIFs; terminations; notice of non-renewals for
faculty), training and education, personnel records management, HR
policy interpretation as well as information dissemination.
- The HR Generalist will act as an HR Business Partner and
primary contact for staff regarding human resource policies,
procedures, and practices for JHU (Johns Hopkins University).
- The HR Generalist will handle most issues and concerns by
independently providing information, advice or guidance and support
and will help to identify areas of risk related to these activities
and areas and escalate issues to the BSPH (Bloomberg School of
Public Health) HR leadership making recommendations for follow-up
and/or resolution as appropriate.
The HR Generalist will focus on 4 functional areas
- Leads departmental employment process by collaborating with
administration, BSPH HR and appropriate University offices to
ensure efficient and smooth process in accordance with all
applicable university policies and procedures.
- Provides guidance and makes recommendations to departments on
appropriate starting salaries and promotional salaries for staff to
ensure maintaining balance of equity.
- Works with central administration to determine appropriate pay
ranges, salary comp ratios and equity of employee groups. Refer
issues to the BSPH HR leadership.
- Makes internal job comparisons for equity purposes.
- Assists and advises managers and employees on: sick time,
vacation time, holidays, leave of absence, family medical leave,
payroll, tuition reimbursement, flexible fringe benefits,
- Acts as the liaison to Central HR employment recruiters and
compensation analysts as it related to personnel requisitions for
- Creates, reviews, and approves job descriptions for new
- Reviews and approves personnel requisitions for submission to
- Partners with Central Talent Acquisition team on salary offers
of employment and escalates issues to BSPH HR leadership.
- Participates in applicant interviews as needed.
- Oversees the department new hire orientation and onboarding
process to include meeting with all new personnel to orient them
and welcome them. Includes a review of JHU policy, job description,
expectations, I-9 documentation (if applicable), payroll, required
training, E210/ timekeeping requirements, building and system
access and emergency communication.
- Works collaboratively with BSPH HR team to develop, implement
and manage the BSPH new hire orientation program.
- Responsible for interpretation of HR policy and procedures
related to recruiting, employment positions, FMLA, STD (Short Term
Disability) and oversees timekeeping (e210).
- Manages initial departmental efforts related to staff that
require Family Medical Leave (FMLA). Will work with divisional
administration(s), supervisors, and Central HR representatives on
submission of paperwork related to this area.
- Assists University Central HR in collecting and evaluating
information and making recommendations supporting efforts to comply
with new JHU policies and/or federal laws and regulations.
- Develops and prepares reports using SAP BW.
- Serves on various human resources committees and task forces
representing the departments and BSPH. Actively participates in
discussions, provides organizational unit-specific perspectives on
issues. Recommends new policies and modifications to current human
resources policies, procedures, and programs.
- Supervises the organization and management of personnel
- Serves as department primary contact in employee relations
issues. Educates and coaches staff and management on employee
- Conducts exit interviews for those employees terminating or
transferring. Partners with Administrators and BSPH HR leadership
to manage employee retention and turnover; where appropriate makes
recommendations for departmental improvement.
- Supervises the employee off-boarding process which includes
signing of original time record, retrieval of badges, answering
questions relating to final paycheck, etc.
- Leads payroll processing for assigned organizational units.
Reviews and approves faculty and staff ISRs.
- Coordinates the merit review process. Uses BSPH guidelines to
determine merit increases; communicates changes to staff. Also
responsible for the distribution of 120-day reviews from HR to
- Approves special check requests and payroll expenditure
transfers as needed.
- Directs the work of Sr. HRC and HRC team and partners with BSPH
Student Pay team to resolve payroll problems for employees.
- Research payroll issues and works with HRSS/ Payroll, Tax
office on source of the problem and resolutions (short-term and
- Maintains an active up-to-date knowledge on payroll practices
and SAP procedures and educate others in the institute with payroll
HR-related Financial Reporting & Training to
- Prepare ad hoc reports for BSPH HR leadership and
administrative teams as related to departmental head counts,
salary, compensation, and expenditures.
- Train BSPH HR team members to ensure that they are able to
properly create reports, process monthly payroll, overtime, new
faculty and staff hires, terminations, reclassifications,
vacation/sick leave, and issues related to the Family Medical Leave
- Coordinate training of new HR hires, provide continued training
for existing HR employees, including advising on HIPAA
- Supervise, assign tasks, and assist HRC and Sr. HRC with tasks
when necessary to assure smooth transactions and coverage.
Special Knowledge, Skills, & Abilities
- Knowledge of principles and procedures for personnel
recruitment, selection, training, compensation and benefits, and
personnel information systems; knowledge of human resource laws;
knowledge of employment law, payroll tax issues and compensation
and knowledge of business and management principles involved in
strategic planning, resource allocation and coordination of people
- Knowledge of accounting and budgeting theory and practices
required, including experience with payroll systems and ability to
apply administrative HR procedures and practice.
- Ability to make independent judgments and act on decisions
daily. Ability to work for long periods of time without
- Ability to build and lead HR teams to meet or exceed
- Ability to prioritize own work and the work of subordinates as
needed. Ability to work with flexibility on several tasks
simultaneously and to meet various concurrent deadlines.
- Strong organizational skills, analytical and problem-solving
abilities, and attention to detail.
- Will manage and coordinate the work of others.
- Ability to maintain confidentiality.
- Strong interpersonal and communication skills, both oral and
- Ability to effectively interact with all levels of University
employees as well as outside contractors.
- Bachelor's Degree in Human Resources, Business Administration,
or other related field.
- Three years of progressive experience in a professional human
- Additional education may substitute for required experience and
additional related experience may substitute for required
education, to the extent permitted by the JHU equivalency
- Master's Degree.
- Five years of human resources experience and some supervisory
or team lead experience.
- Experience in an academic or medical setting.
Classified Title: HR Generalist
Starting Salary Range: $52,230-$71,890 Annually (Commensurate with
Employee group: Full Time
Schedule: M-F 8:30-5pm
Exempt Status: Exempt
Location: Hybrid/School of Public Health
Department name: Bloomberg Human Resource Services
Personnel area: School of Public Health
Please refer to the job description above to see which forms of
equivalency are permitted for this position. If permitted,
equivalencies will follow these guidelines:
*JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a
pre-employment background check. Johns Hopkins is committed to
hiring individuals with a justice-involved background, consistent
with applicable policies and current practice. A prior criminal
history does not automatically preclude candidates from employment
at Johns Hopkins University. In accordance with applicable law, the
university will review, on an individual basis, the date of a
candidate's conviction, the nature of the conviction and how the
conviction relates to an essential job-related qualification or
The Johns Hopkins University values diversity, equity and inclusion
and advances these through our key strategic framework, the JHU
Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or status as a
EEO is the Law
If you are interested in applying for employment with The Johns
Hopkins University and require special assistance or accommodation
during any part of the pre-employment process, please contact the
Talent Acquisition Office at email@example.com. For TTY users,
call via Maryland Relay or dial 711. For more information about
workplace accommodations or accessibility at Johns Hopkins
University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as
applicable. Exceptions to the COVID and flu vaccine requirements
may be provided to individuals for religious beliefs or medical
reasons. Requests for an exception must be submitted to the JHU
vaccination registry. For additional information, applicants for
SOM positions should visit
all other JHU applicants should visit
The following additional provisions may apply, depending on campus.
Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas,
laboratories, working with research subjects, or involving
community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the
Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella
vaccines; or antibody status to these diseases from laboratory
testing. Blood tests for immunities to these diseases are
ordinarily included in the pre-employment physical exam except for
those employees who provide results of blood tests or immunization
documentation from their own health care providers. Any
vaccinations required for these diseases will be given at no cost
in our Occupational Health office.
Note: Job Postings are updated daily and remain online until
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