HR Generalist

Company: Johns Hopkins University
Location: Baltimore
Posted on: January 27, 2023

Job Description:

HR Generalist
The Bloomberg School of Public Health Human Resources Office is seeking a HR Generalist to lead a team comprised of HR and Senior HR Coordinators for supporting of the departments within the Bloomberg School of Public Health.

Reporting to the Divisional HR Director, the HR Generalist will engage directly with departmental leadership to ensure consistent and dependable HR and payroll support is provided to each area. The HR Generalist will provide professional departmental HR leadership, guidance, consultation and support to faculty, staff, and students in assigned organizational units. This role regularly interprets and communicates policies and procedures, serves as the primary point for employee relations issues and works under the guidance of the Bloomberg School of Public Health HR Director and Central HR to provide employee relations support, as needed.

The HR Generalist will regularly engage with JHU Compensation, Employment, Employee Relations, HR Records, Dean's Office, International Office, Business Office, Registrar's Office, Payroll, Accounts Payable, Information Systems, Medical Staff Office, Controller's Office, Legal, to ensure that workflow and transactions flow smoothly and in accordance with federal, state, and JHU policy.

Specific Duties & Responsibilities

• The HR Generalist provides a wide range of human resources leadership, guidance and support within the areas of recruitment, on-boarding and employment, compensation administration and analysis, employee relations (including, but not limited to: application of progressive discipline for staff; appeal process resolution; layoffs/RIFs; terminations; notice of non-renewals for faculty), training and education, personnel records management, HR policy interpretation as well as information dissemination.
• The HR Generalist will act as an HR Business Partner and primary contact for staff regarding human resource policies, procedures, and practices for JHU (Johns Hopkins University).
• The HR Generalist will handle most issues and concerns by independently providing information, advice or guidance and support and will help to identify areas of risk related to these activities and areas and escalate issues to the BSPH (Bloomberg School of Public Health) HR leadership making recommendations for follow-up and/or resolution as appropriate.
  
  The HR Generalist will focus on 4 functional areas
  
  Employment
  
  • Leads departmental employment process by collaborating with administration, BSPH HR and appropriate University offices to ensure efficient and smooth process in accordance with all applicable university policies and procedures.
  • Provides guidance and makes recommendations to departments on appropriate starting salaries and promotional salaries for staff to ensure maintaining balance of equity.
  • Works with central administration to determine appropriate pay ranges, salary comp ratios and equity of employee groups. Refer issues to the BSPH HR leadership.
  • Makes internal job comparisons for equity purposes.
  • Assists and advises managers and employees on: sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
  • Acts as the liaison to Central HR employment recruiters and compensation analysts as it related to personnel requisitions for the department.
  • Creates, reviews, and approves job descriptions for new positions.
  • Reviews and approves personnel requisitions for submission to Human Resources.
  • Partners with Central Talent Acquisition team on salary offers of employment and escalates issues to BSPH HR leadership.
  • Participates in applicant interviews as needed.
  • Oversees the department new hire orientation and onboarding process to include meeting with all new personnel to orient them and welcome them. Includes a review of JHU policy, job description, expectations, I-9 documentation (if applicable), payroll, required training, E210/ timekeeping requirements, building and system access and emergency communication.
  • Works collaboratively with BSPH HR team to develop, implement and manage the BSPH new hire orientation program.
    
    HR Management
    
    • Responsible for interpretation of HR policy and procedures related to recruiting, employment positions, FMLA, STD (Short Term Disability) and oversees timekeeping (e210).
    • Manages initial departmental efforts related to staff that require Family Medical Leave (FMLA). Will work with divisional administration(s), supervisors, and Central HR representatives on submission of paperwork related to this area.
    • Assists University Central HR in collecting and evaluating information and making recommendations supporting efforts to comply with new JHU policies and/or federal laws and regulations.
    • Develops and prepares reports using SAP BW.
    • Serves on various human resources committees and task forces representing the departments and BSPH. Actively participates in discussions, provides organizational unit-specific perspectives on issues. Recommends new policies and modifications to current human resources policies, procedures, and programs.
    • Supervises the organization and management of personnel records.
      
      Employee Relations
      
      • Serves as department primary contact in employee relations issues. Educates and coaches staff and management on employee relations.
      • Conducts exit interviews for those employees terminating or transferring. Partners with Administrators and BSPH HR leadership to manage employee retention and turnover; where appropriate makes recommendations for departmental improvement.
      • Supervises the employee off-boarding process which includes signing of original time record, retrieval of badges, answering questions relating to final paycheck, etc.
        
        Payroll/Compensation
        
        • Leads payroll processing for assigned organizational units. Reviews and approves faculty and staff ISRs.
        • Coordinates the merit review process. Uses BSPH guidelines to determine merit increases; communicates changes to staff. Also responsible for the distribution of 120-day reviews from HR to supervisor.
        • Approves special check requests and payroll expenditure transfers as needed.
        • Directs the work of Sr. HRC and HRC team and partners with BSPH Student Pay team to resolve payroll problems for employees.
        • Research payroll issues and works with HRSS/ Payroll, Tax office on source of the problem and resolutions (short-term and long-term).
        • Maintains an active up-to-date knowledge on payroll practices and SAP procedures and educate others in the institute with payroll responsibilities.
          
          
          
          HR-related Financial Reporting & Training to
          
          
          • Prepare ad hoc reports for BSPH HR leadership and administrative teams as related to departmental head counts, salary, compensation, and expenditures.
          • Train BSPH HR team members to ensure that they are able to properly create reports, process monthly payroll, overtime, new faculty and staff hires, terminations, reclassifications, vacation/sick leave, and issues related to the Family Medical Leave Act (FMLA).
          • Coordinate training of new HR hires, provide continued training for existing HR employees, including advising on HIPAA regulations.
          • Supervise, assign tasks, and assist HRC and Sr. HRC with tasks when necessary to assure smooth transactions and coverage.
            
            
            
            Special Knowledge, Skills, & Abilities
            
            • Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems; knowledge of human resource laws; knowledge of employment law, payroll tax issues and compensation and knowledge of business and management principles involved in strategic planning, resource allocation and coordination of people and resources.
            • Knowledge of accounting and budgeting theory and practices required, including experience with payroll systems and ability to apply administrative HR procedures and practice.
            • Ability to make independent judgments and act on decisions daily. Ability to work for long periods of time without direction.
            • Ability to build and lead HR teams to meet or exceed established metrics.
            • Ability to prioritize own work and the work of subordinates as needed. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
            • Strong organizational skills, analytical and problem-solving abilities, and attention to detail.
            • Will manage and coordinate the work of others.
            • Ability to maintain confidentiality.
            • Strong interpersonal and communication skills, both oral and written.
            • Ability to effectively interact with all levels of University employees as well as outside contractors.
              
              Minimum Qualifications
              
              • Bachelor's Degree in Human Resources, Business Administration, or other related field.
              • Three years of progressive experience in a professional human resources capacity.
              • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
                
                Preferred Qualifications
                
                • Master's Degree.
                • Five years of human resources experience and some supervisory or team lead experience.
                • Experience in an academic or medical setting.
                  Classified Title: HR Generalist
                  Role/Level/Range: ATP/04/PC
                  Starting Salary Range: $52,230-$71,890 Annually (Commensurate with experience)
                  Employee group: Full Time
                  Schedule: M-F 8:30-5pm
                  Exempt Status: Exempt
                  Location: Hybrid/School of Public Health
                  Department name: Bloomberg Human Resource Services
                  Personnel area: School of Public Health
                  
                  Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
                  
                  *JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
                  
                  **Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
                  
                  The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
                  
                  The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
                  
                  Equal Opportunity Employer
                  
                  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
                  
                  EEO is the Law
                  Learn more:
                  https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
                  
                  Accommodation Information
                  
                  If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
                  
                  Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
                  
                  The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
                  
                  The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
                  
                  Note: Job Postings are updated daily and remain online until filled.
                  
                  
                  To apply, visit https://jobs.jhu.edu/job/Baltimore-HR-Generalist-MD-21205/963848300/
                  
                  
                  jeid-c63f15e4e4517e44801642b0944ecebb

Keywords: Johns Hopkins University, Baltimore , HR Generalist, Human Resources , Baltimore, Maryland