Executive Assistant II
Company: Johns Hopkins Medicine
Location: Glen Burnie
Posted on: February 16, 2020
The Executive Assistant is an individual that is crucial to the
success of an Executive's ability to lead. Under a moderate level
of guidance and direction, the Executive Assistant will perform
administrative duties such as scheduling, drafting, editing, and
typing complex reports, developing, implementing, and maintaining
appropriate office protocol and organization. Arrange meetings,
schedule appointments, complete travel arrangements and maintain
personal appointment book for department. Performs a range of
straightforward assignments related to discipline. This position
will be expected to competently execute day-to-day administrative
tasks as assigned by various department staff and assist with a
variety of departmental projects.
- Initiates, composes and types complex correspondence, reports
and/or minutes from rough draft.
- Receives and screens visitors and telephone calls for the
- Provide overall administrative support.
- Manages KRONOS for department.
- Coordinates project management activities as assigned.
- Reviews, processes and tracks department purchase orders and
- Coordinates communications between department and external
organizations and groups with related business activity. May be
required to handle highly sensitive and/or confidential
- Uses monthly financial reports to analyze variance from
department budget and to reconcile purchases vis--vis account codes
and cost centers. Utilizes basic software applications and database
management tools including Microsoft Word, Excel, Power Point,
Access, Project and Visio.
- The position must support an officer in order to be considered
for a Level 2. Acts as a resource for colleagues with less
experience. May lead projects or project steps within a broader
project or may have accountability for ongoing activities or
objectives. Works independently; receives minimal guidance.
- High school diploma or equivalent required. Associate's degree
preferred. Requires specialized secretarial skills such as office
management, statistical typing and accounting skills generally
obtained in the first two years of college or technical/business
school or equivalent.
Knowledge and Skills:
- Has in-depth conceptual and practical knowledge in
administrative functions and basic knowledge of related
- Proficient PC skills and demonstrated ability to use various
software applications to include word processing, spreadsheet and
database management applications.
- Requires strong interpersonal skills to handle sensitive and
confidential information. Demonstrates poise, tact, and diplomacy
to interact with diverse groups of people within the company and
from outside agencies. Requires self-motivation, demonstrated
ability to work independently and to make good decisions/judgment
as related to various situations.
- Requires at least six years of experience. Level at which
career may stabilize for many years or even until retirement.
Pay Grade: NI
Johns Hopkins Health System and its affiliates are Equal
Opportunity/Affirmative Action employers. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sexual orientation, gender identity, sex, age,
national origin, disability, protected veteran status, and or any
other status protected by federal, state, or local law.
Keywords: Johns Hopkins Medicine, Baltimore , Executive Assistant II, Other , Glen Burnie, Maryland
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