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Executive Assistant II

Company: Johns Hopkins Medicine
Location: Glen Burnie
Posted on: February 16, 2020

Job Description:

The Executive Assistant is an individual that is crucial to the success of an Executive's ability to lead. Under a moderate level of guidance and direction, the Executive Assistant will perform administrative duties such as scheduling, drafting, editing, and typing complex reports, developing, implementing, and maintaining appropriate office protocol and organization. Arrange meetings, schedule appointments, complete travel arrangements and maintain personal appointment book for department. Performs a range of straightforward assignments related to discipline. This position will be expected to competently execute day-to-day administrative tasks as assigned by various department staff and assist with a variety of departmental projects.

Requirements:

  • Initiates, composes and types complex correspondence, reports and/or minutes from rough draft.
  • Receives and screens visitors and telephone calls for the department.
  • Provide overall administrative support.
  • Manages KRONOS for department.
  • Coordinates project management activities as assigned.
  • Reviews, processes and tracks department purchase orders and invoices.
  • Coordinates communications between department and external organizations and groups with related business activity. May be required to handle highly sensitive and/or confidential information.
  • Uses monthly financial reports to analyze variance from department budget and to reconcile purchases vis--vis account codes and cost centers. Utilizes basic software applications and database management tools including Microsoft Word, Excel, Power Point, Access, Project and Visio.
  • The position must support an officer in order to be considered for a Level 2. Acts as a resource for colleagues with less experience. May lead projects or project steps within a broader project or may have accountability for ongoing activities or objectives. Works independently; receives minimal guidance.
    Education:
    • High school diploma or equivalent required. Associate's degree preferred. Requires specialized secretarial skills such as office management, statistical typing and accounting skills generally obtained in the first two years of college or technical/business school or equivalent.
      Knowledge and Skills:
      • Has in-depth conceptual and practical knowledge in administrative functions and basic knowledge of related disciplines.
      • Proficient PC skills and demonstrated ability to use various software applications to include word processing, spreadsheet and database management applications.
      • Requires strong interpersonal skills to handle sensitive and confidential information. Demonstrates poise, tact, and diplomacy to interact with diverse groups of people within the company and from outside agencies. Requires self-motivation, demonstrated ability to work independently and to make good decisions/judgment as related to various situations.
        Work Experience:
        • Requires at least six years of experience. Level at which career may stabilize for many years or even until retirement.
          Pay Grade: NI

          Johns Hopkins Health System and its affiliates are Equal Opportunity/Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, sex, age, national origin, disability, protected veteran status, and or any other status protected by federal, state, or local law.

Keywords: Johns Hopkins Medicine, Baltimore , Executive Assistant II, Other , Glen Burnie, Maryland

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