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Accounts Payable Supervisor

Company: Johns Hopkins Health System
Location: Baltimore
Posted on: November 23, 2020

Job Description:

ACCOUNTS PAYABLE SUPERVISOR

Requisition #: 305503
Location: Johns Hopkins Health System, Baltimore, MD 21201
Category: Manager/Supervisor
Work Week: Full Time (40 hours)
Weekend Work Required: No
Date Posted: Nov. 18, 2020

Johns Hopkins Health System employs more than 20,000 people annually. Upon joining Johns Hopkins Health System, you become part of a diverse organization dedicated to its patients, their families, and the community we serve, as well as to our employees. Career opportunities are available in academic and community hospital settings, home care services, physician practices, international affiliate locations and in the health insurance industry. If you share in our vision, mission and values and also have exceptional customer service and technical skills, we invite you to join those who are leaders and innovators in the healthcare field.

The Accounts Payable Supervisor who has a solid understanding of accounts payable principles with strong analytical problem-solving skills. Incumbent will assist AP Director and provide leadership to team in carrying out daily operations and recommend adjustments to meet demand. This person must perform in a way that will guarantee every effort is made to satisfy the customer while continuing to build and develop partnerships with our vendors as well as departments.

Essential Functions:

* General management of staff. Annual evaluations and resolve personnel and disciplinary issues, and schedule training as needed. Monitor productivity of staff for compliance with expectations. Adheres to all financial policies and procedures.

* Responsible for managing the day to day responsibilities AP Processors. Responsible for reviewing the work queue in Serrala FS2 for PO related invoices and SAP Online Payment queue for non PO related invoices. Responsible for ensuring work is performed in a timely manner.

* Ensure expectations of service levels are met. Anticipate customer needs and initiate action to satisfy those needs.

* Develop and run weekly/monthly metrics to be shared Enterprise wide via the Accounts Payable Shared Service Dash Board

* Assist in developing and maintaining documentation of processes centered on maintaining adequate key areas of control within AP

* Develop and foster working relationships with EBS to review current processes and implement system enhancements to better our customer s interaction with the system. Additional responsibilities include: Role assignment and critical role approval for end users. Involvement in selection and implementation of all EDI initiatives. Testing of support packs and upgrades.

* Work with OHIA to assist in all audits that impact APSSC and to foster resolutions to findings.

* Work with APSSC Director and Purchasing (JHHS and/or JHU) to develop strategies and policies to enhance E-Commerce within the tools that are being used currently as well as to assist in pursuit of new opportunities for electronic invoicing and trade.

* As needed, interact with Tax and Legal Offices for both institutions to ensure APSSC methodology complies with IRS laws and regulations

* Administer JPMorgan and Wells Fargo Single Use Credit Card programs.

* Responsible AP forms, guides and Web are current

* Other job duties as assigned

Required Qualifications:

* Bachelor's degree in accounting, business, or related field required. MBA preferred.

* Minimum of 5 years of progressively responsible related Accounts Payable experience required.

* Intermediate Microsoft Excel Skills

* Experience in AP automation workflow in a paperless environment

* Able to work in a fast paced-high volume environment

* Capacity to work remote when required

* Proven track record of AP metric development

* Experience with the development of internal control processes and procedures

* Proven systems integration experience including planning, evaluation and implementation

* Excellent analytical, problem solving and decision-making skills

* Ability to consistently meet deadlines and SLA s

* High degree of accuracy and attention to detail

* The proven ability to analyze and apply financial policies, communicate effectively, both orally and in writing, and to establish effective working relationships with all levels of staff

* Strong critical thinking skills

Preferred Qualifications:

* Knowledge of PO and Non PO process

* Detail oriented, professional attitude, reliable

* Strong system skills and ability to learn new systems quickly

* Working Knowledge of SAP

* Experience with Service Now

* Experience with Serrala

* Experience with customer service and working in a professional accounting environment

We are committed to providing a healthy and safe environment for our patients, visitors and staff members. The Johns Hopkins Hospital has a tobacco-free at work policy. Employees must refrain from using any tobacco products during their work shifts including while at lunch or on breaks, and whether they are on or off campus.

Johns Hopkins Health System and its affiliates are Equal Opportunity/Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, sex, age, national origin, disability, protected veteran status, and or any other status protected by federal, state, or local law.

Keywords: Johns Hopkins Health System, Baltimore , Accounts Payable Supervisor, Other , Baltimore, Maryland

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