Company: Johns Hopkins Health Care
Posted on: November 23, 2020
Requisition #: 308144
Location: Johns Hopkins Health Care, Hanover, MD 21076
Category: Clerical and Administrative Support
Work Week: Full Time (40 hours)
Weekend Work Required: No
Date Posted: Nov. 19, 2020
Johns Hopkins HealthCare (JHHC) is the managed care and health
services business of Johns Hopkins Medicine, one of the premier
health delivery, academic, and research institutions in the United
States. JHHC is a $2.5B business serving over 400,000 lives with
lines of business in Medicaid, Medicare, commercial, military
health, health solutions, and venture investments. JHHC has become
a leader in provider-sponsored health plans and is poised for
Many organizations talk about transforming the future of
healthcare, Johns Hopkins HealthCare is actually doing it. We
develop innovative, analytics-driven health programs in
collaboration with provider partners to drive improved quality and
better health outcomes for the members and communities we serve. If
you are interested in improving how healthcare is delivered, join
the JHHC team.
The Executive Assistant is an individual that is crucial to the
success of an Executive s ability to lead. Under a moderate level
of guidance and direction, the Executive Assistant will perform
administrative duties such as scheduling, drafting, editing, and
typing complex reports, developing, implementing, and maintaining
appropriate office protocol and organization. Arrange meetings,
schedule appointments, complete travel arrangements and maintain
personal appointment book for department. Performs a range of
straightforward assignments related to discipline. This position
will be expected to competently execute day-to-day administrative
tasks as assigned by various department staff and assist with a
variety of departmental projects.
* Initiates, composes and types complex correspondence, reports
and/or minutes from rough draft.
* Receives and screens visitors and telephone calls for the
* Provide overall administrative support.
* Manages KRONOS for department.
* Coordinates project management activities as assigned.
* Reviews, processes and tracks department purchase orders and
* Coordinates communications between department and external
organizations and groups with related business activity. May be
required to handle highly sensitive and/or confidential
* Uses monthly financial reports to analyze variance from
department budget and to reconcile purchases vis- -vis account
codes and cost centers. Utilizes basic software applications and
database management tools including Microsoft Word, Excel, Power
Point, Access, Project and Visio.
High school diploma or equivalent required. Associate s degree
preferred. Requires specialized secretarial skills such as office
management, statistical typing and accounting skills generally
obtained in the first two years of college or technical/business
school or equivalent.
Has working knowledge and experience in own discipline and broadens
capabilities. Continues to build knowledge of the organization,
processes and customers.
Proficient PC skills and demonstrated ability to use various
software applications to include word processing, spreadsheet and
database management applications.
Requires strong interpersonal skills to handle sensitive and
confidential information. Demonstrates poise, tact, and diplomacy
to interact with diverse groups of people within the company and
from outside agencies. Requires self-motivation, demonstrated
ability to work independently and to make good decisions/judgment
as related to various situations
D. Required Licensure, Certification, Etc.:
E. Work Experience:
Work requires three years of related experience supporting mid to
upper management level executives.
F. Machines, Tools, Equipment:
PC, PC applications and general office equipment
A. Budget Responsibility:
Orders approved supplies, services, and equipment. Assists with
monitoring project operational budget and develops related
Assists with managing the financial responsibilities of the
B. Authority/Decision Making Level:
Requires working independently with limited supervision.
Prioritizes and organizes work to meet frequently changing
priorities. Make decisions regarding work processes based upon
C. Supervisory Responsibility:
Requires a good understanding of the interdependencies among
internal departments. Analytical ability is required to complete
assigned tasks, gather and interpret data from different sources
and resolve problems. Uses prescribed guidelines or policies to
analyze and resolve problems.
Basic software applications and database management. Responsible
for ensuring the complete and timely authorization, documentation,
proper flow and follow-up of purchase orders, invoices, and check
requests. Uses monthly financial statements to analyze variances
from department budget and to reconcile purchases vis- -vis account
codes and cost centers. Responsible for implementing
corporate/departmental records management policies and procedures
in order to ensure the proper classification, retention, and
disposition of records and information.
Works in normal office environment where there are no physical
discomforts due to dust, dirt, noise and the like.
Work is sedentary in nature; however, some stooping, bending and
walking is required. The position requires keyboard activity,
pulling, filing, and duplicating.
Johns Hopkins Health System and its affiliates are Equal
Opportunity/Affirmative Action employers. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sexual orientation, gender identity, sex, age,
national origin, disability, protected veteran status, and or any
other status protected by federal, state, or local law.
Keywords: Johns Hopkins Health Care, Baltimore , Executive Assistant, Other , Hanover, Maryland
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