Business Operations Specialist
Company: Inside Higher Ed
Location: Baltimore
Posted on: February 25, 2021
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Job Description:
The University of Maryland, Baltimore (UMB), School of Medicine,
Department of Medicine is currently recruiting for a Business
Operations Specialist for two of its Divisions: (1)
Gastroenterology & Hepatology and (2) Rheumatology & Clinical
Immunology.The Business Operations Specialist will provide
financial, administrative, and research support for faculty and
fellows, as well as serve as a divisional liaison with the
Department of Medicine, UMB Central offices, and external
Sponsoring agencies and vendors.UMB offers a generous benefits
package that includes 22 vacation days, 14 floating and holidays,
15 sick days; comprehensive health insurance and retirement
options; and tuition remission for employees and their dependents
at any of the University System of Maryland schools.Essential
Functions: Coordinates the creation, maintenance, and
reconciliation of accounts (sponsored and non-sponsored);
responsible for maintaining good financial data files Oversees
procurement activities for both divisions related to their clinical
practices, research portfolios, and fellowship programs. Assists in
preparing applications or renewals for grants, contracts, and
clinical trials. Assists with preparing budget amendments and
maintains records of salary and FTE encumbrances. Assists
investigators in administering grants and contracts in accordance
with University policies and sponsor's requirements regarding
records, reports, controls, and conditions regarding the
expenditure of funds. Authorizes and monitors the payment of
invoices; resolves discrepancies with vendors or service providers.
Manages two P-card accounts, including purchases, monthly
reconciliations, and enforces compliance with relevant UMB policy.
Monitors coordinates division maintenance and service contracts on
equipment, instruments, and facilities and works with Department
and UMB Central Finance teams Prepares activity, financial, and
annual reports or analyses (sponsored and non-sponsored). Works
closely with the Division Administrator, Fellowship Coordinators,
and research staff May be asked to produce and analyze sections of
special projects or participate in additional divisional and
administrative services, as needed. Performs other duties as
assigned. Qualifications Education: Bachelor's degree in business,
accounting, or a related field. Master's degree
preferred.Experience: Three (3) years of business related
experience to position required, with at least one (1) year
experience in at least two of the following: human resources,
payroll, finance, facility, or research administration. Prior
experience with sponsored project or grants preferred.Other: May
consider a combination of directly related experience and
education. Preferred Knowledge, Skills and Abilities: Strong
background with Quantum Financials/Analytics, eUMB, travel,
reimbursements, foundation requests, clinical billing, and P-Card
use preferred. Robust skills in relevant PC applications (e.g. MS
Office applications, such as Excel, PowerPoint; teleconferencing
software, such as Zoom and Cisco WebEx). Skill in using finance-
and research administration-related programs and databases such as
Quantum, Kuali Research, UMBiz, and budget reporting applications
Ability to work independently under minimal supervision. Skill in
exercising initiative, resourcefulness, and sound judgement with an
ability to solve problems and make decisions. Ability to multitask
and prioritize by ongoing, and new projects, necessary to
implementing a specific organizational program. Skill in
communicating efficiently and effectively both orally and in
writing with a variety of people internal and external to the
organization. Persistent in continuously seeking to improve the
quality of services and processes. Skill in evaluating budgetary
requests, relevance to research project goals, and concurrence with
grant standards and regulations. Skill in applying basic analytical
skills to review expenditures and revenues, prepare projections,
and reconcile accounts. Skill in organizing and executing multiple
assignments under specific time constraints. Ability to understand
and interpret University policies and procedures in the areas of
finance, human resources, payroll, purchasing, and sponsored
programs. Ability to prepare and present budgetary, accounting, and
other reports and schedules. Ability to communicate effectively
orally and in writing. Ability to operate office equipment,
computers, and related software. Ability to handle sensitive and
confidential matters with discretion and tact.Hiring Range:
Commensurate with education and experienceIf accommodations are
needed for a disability, please contact Staffing & Career Services
at 410-706-2606, Monday - Friday, 8:30am - 4:30pm EST. Maryland
Relay can be accessed by dialing 711 (in-state) or
1-800-735-2258.UMB is an Equal Opportunity/Affirmative Action
Employer. All qualified applicants will receive consideration for
employment without regard to sex, gender identity, sexual
orientation, race, color, religion, national origin, disability,
protected Veteran status, age, or any other characteristic
protected by law or policy.
Keywords: Inside Higher Ed, Baltimore , Business Operations Specialist, Other , Baltimore, Maryland
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