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Accounts Payable Specialist

Company: Shimadzu Scientific
Location: Columbia
Posted on: November 23, 2021

Job Description:

Accounts Payable Specialist - Shimadzu Scientific Instruments (Columbia, MD) Headquartered in Columbia, Maryland, Shimadzu Scientific Instruments (SSI) is the American subsidiary of Shimadzu Corporation (Kyoto, Japan), a world leader in the development of scientific instruments. SSI was established in 1975 as a distribution center providing analytical solutions to a wide range of laboratories and lab services providers in the Americas. Today, SSI's focus has expanded greatly beyond distribution. SSI maintains a network of ten regional offices strategically located across the United States, with experienced technical specialists, service and sales engineers situated throughout the country; a state-of-the-art Customer Training and Education Center; and Shimadzu U.S.A. Manufacturing, which supplies HPLC, GC-MS/MS, LC-MS/MS, and other high-tech products to the U.S. market. POSITION SUMMARY: The individual in this position is responsible for assisting in the entry and processing of vendor bills and employee expense reports, processing of checks, and vouchering of open purchase orders. In addition, processing Web Billing for Accounts Receivable department. Additional responsibilities include other related duties that may be assigned from time to time. The primary function of this position is to maintain the accuracy of corporate accounts payable and the payment of employee reimbursements and vendor payments in an accurate and timely manner, as well as, posting all web billing to our customer's portal for accounts receivable. JOB FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO: * Assist in the entry of AP invoices into Microsoft Great Plains. Review transaction reports and post batch-work. * Assist in the processing of all checks on a weekly basis to include: print checks, attach support documentation, stuff envelopes and filing support documentation. Prepare manual checks when necessary. * Assist in entering Web Billing to Accounts Receivable Customers internet portals. * Prepare Corporate Credit Card statement to be coded by cardholder with GL accounts. * Prepare International Wires and ACH payments in our BTMU banking system. * Assists outside auditors at year-end to include preparing schedules, providing explanation of supporting materials and procedures, and preparing any other necessary data. * Concur Training for Immersion Program * Approval and processing of all Expense Reports within Concur * Review A/P aging for weekly check run to better control Cash Flow Process. * Any other miscellaneous accounting projects as specified by manager. SCOPE: This position's primary focus is to insure that the activities surrounding the Company's Accounts Payable, expense reports, vendor invoices, purchase order and vouchers, and Accounts Receivable Web billing- are performed timely and accurately. KNOWLEDGE REQUIREMENTS: CASUAL WORKING THOROUGH Windows Word Excel Basic Accounting Communication skills Planning and Organization skills Computerized GL/AP/ Payable Procedures Accounts Receivable Web Billing Data Entry Experience PROBLEM SOLVING REQUIREMENTS: The incumbent must be proficient at effectively ensuring the accuracy of all expense reports, vendor invoices/checks and cash receipts. EDUCATION AND/OR EXPERIENCE REQUIREMENTS: Incumbent is required to have a minimum of an Associate's degree, preferably with a concentration in Accounting or the equivalent working experience (minimum 2 years' experience in Accounts Payable). Shimadzu Scientific Instruments is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Keywords: Shimadzu Scientific, Baltimore , Accounts Payable Specialist, Other , Columbia, Maryland

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