Community Events Coordinator

Company: WPM Real Estate Management
Location: Columbia
Posted on: November 19, 2023

Job Description:

Snowden Overlook Community Association, located in Columbia MD, is in search of a full-time Activities Coordinator. This person will be responsible for the development, planning, and coordination for our SOCA's valued residents.

We are in search of an upbeat, highly organized event coordinator for a private and active 55+ community. This person will be responsible for organizing, planning and being present at community events in the Clubhouse, while also maintaining a presence in our onsite office and assisting with day-to-day operations as needed. The event coordinator will manage a flexible 40-hour work schedule and be able to work evenings and weekends, as needed. Duties include:

• Creating and supervising events with the community's interest in mind
• Booking catering services, entertainment, etc.
• Performing day-to-day administrative work such as obtaining documents from vendors, executing contracts, collecting payments from residents and assisting office manager as needed
• Coordinating volunteers
• Adhering to and maintaining a budget as laid out by the homeowners' community association using Excel
• Event set-up and take down
• Serving as the main contact point for any and all issues that arise at events
• Adjusting events accordingly based on resident concerns and feedback
• A friendly face representing our community
• Provide on-site services to residents of Snowden Overlook Community Association (SOCA).
• Greet residents, answer questions related to SOCA
• Assist with facilitating residents' use of facilities
• Assist with new resident orientation -reviewing community services and regulations
• Assist with process of clubhouse rental by residents - includes explaining association policies and terms of the rental agreement, taking reservations, collecting payment, security deposits, and signed contracts, and following up after rentals to ensure clean up and compliance.
• Report major maintenance issues or broken equipment to Management
• Assist with issuance of resident passes, including entering new resident and pass information in Resident Database.
• Assist with preparation of correspondence from time to time, as requested by Management or Board of Directors. Experience needed:
  • At least 2 year(s) coordinating events
  • Basic knowledge of Microsoft Office Suite and Outlook
  • Able to lift 30 lbs
  • Excellent customer service skills

Keywords: WPM Real Estate Management, Baltimore , Community Events Coordinator, Other , Columbia, Maryland