Company: Healthcare Supply Chain Association
Posted on: November 19, 2023
Job Description Under direct supervision of the assigned supply
manager, assists with the management of inventoried assets. This
function entails both the physical handling of the items and the
utilization of automated systems employed for the maintenance of
corporate assets. Works in all areas of supply distribution
including but not limited to general operating room case cart
building, customer service, receipt verification, put-away, data
entry, replenishment, and par level review. Oversees the daily
activity related to Asset Inventories in conjunction with
management ensuring the efficiency and maintaining an accurate
inventory value and count at all times. Fulfillment of the job
duties requires the employee to have access to medication storage
areas. Principal Responsibilities and Tasks The following
statements are intended to describe the general nature and level of
work being performed by people assigned to this classification.
They are not to be construed as an exhaustive list of all job
duties performed by personnel so classified. 1. Ensures an adequate
inventory of managed assets as necessary to meet customer needs.
Performs physical assessment of replenishment requirements,
calculates and prepares order for re-supply. 2. Utilizes automated
and/or other communication systems to communicate replenishment
requirements to suppliers. Monitors systems as necessary to ensure
accurate and timely receipt of order by selected supplier. Promptly
notifies Manager or Supervisor of any problem relative to required
replenishment order. 3. Participate in the following activities,
using working knowledge of products and automated systems:
- Routinely reviews on-hand balances to adjust PAR level or
reorder quantities based on utilization patterns and reports
findings to Supervisor.
- Prepares/completes reports as required to communicate and
address asset shortages.
- Participates in cyclical, quarterly or annual physical
inventory counts and assists with the entry of data into automated
systems. 4. Assists in maintaining order and cleanness in all
managed asset locations by participating in the
development/adjustment and cleaning of rack units, re-allocation of
space, rotation of stock, and the redesign of storage shelves or
bins. 5. Assists with the physical receipts of assets into the
storage locations and ensures proper placement into assigned space.
6. Checks asset locations for outdated or recalled material and
removes from shelves. Coordinates removal with Manager/Supervisor
to ensure proper accounting and crediting of removed assets. 7.
Access medication rooms containing secure medication cabinets for
the purposes of inventory and stocking supplies. 8. Dispenses
assets from storage to authorized end-users. Performs actions as
required to minimize unauthorized dispensing or loss. 9. Maintains
departmental records. Ensures all back-up data is accumulated for
future use. Records, updates, and places in file/log, all
information relative to the ordering activities. 10. Responds to
telephone requests and provides assistance to user departments
related to available stock or projected delivery dates. 11.
Develops open communications with customers and provides resources
to convey stock outages, backorders and special requests.
Communicates with Manager/Supervisor all issues related to asset
availability, problems with vendors, and in general, all major
activities. 12. Reviews asset ordering documents and supplier
invoices. Works to match to eliminate discrepancies. Assists
Accounts Payable and supplier in the resolution of invoice
problems. Enters corrected data into automated systems as
appropriate and as directed by Manager/Supervisor. 13. Prepares
slips and other financial documents as necessary to account for
asset issues and facilitate institutional financial reimbursement.
14. Ensures Nursing supply locations are neat, clean and
professional in appearance. Communicates infractions with
Manager/Supervisor. 15. Facilitates the transport and storage of
sterile supplies, intravenous and irrigation fluids within the
perioperative environment. 16. Train new staff to the inventory
specialist role and ensure expectations are clear and understood by
new employee. Communicate progress to department lead specialist,
supervisor and manager. Company Description Renowned as the
academic flagship of the University of Maryland Medical System, our
Magnet(r)-designated facility is a nationally recognized, academic
medical center with opportunities across the continuum of care.
Come join UMMC and discover the atmosphere where talents and ideas
come together to enhance patient care and advance the science of
nursing. Located in downtown Baltimore near the Inner Harbor and
Camden Yards, you won't find a more vibrant place to work!
Qualifications Education and Experience
- High School Diploma or equivalent (GED) is required.
- One year of work experience performing medical order entry
and/or exposure to medical products preferred. Knowledge, Skills
- Effective and positive interpersonal and customer service
- Demonstrated ability to read, write, and speak English. Ability
to follow written and verbal instructions accurately.
- Demonstrated ability to perform mathematical operations of
addition, subtraction, multiplication and division for counting
items, process supply requests, and record keeping.
- Ability to operate automated systems and understands basic
computer applications such as Excel, Word & PowerPoint and
navigates software applications to the extent that errors are
- Displays outstanding customer service and positive
interpersonal skills. Additional Information All your information
will be kept confidential according to EEO guidelines.
Keywords: Healthcare Supply Chain Association, Baltimore , Inventory Specialist, Professions , Baltimore, Maryland
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